Registrar Systems Specialist

Southeastern University•Lakeland, FL

1d•Hybrid

About The Position

The Registrar Systems Specialist supports the optimization and maintenance of registrar technologies, ensuring the efficient and accurate operation of various systems. This role is responsible for assisting in the management of registrar systems, data integrity, and user support. The Specialist will collaborate with other departments to ensure seamless technical initiatives, perform system updates, generate reports, and assist with catalog and curriculum changes. The position requires attention to detail, problem-solving skills, and a proactive approach to learning.

Requirements

Bachelor's in related field.
Experience with Student Information Systems or related technologies.
Experience in data entry and report generation.
Proficiency in Microsoft Office and Google Suite.
Basic understanding of SQL and data management.
Strong attention to detail and accuracy.
Ability to work independently and in a team environment.
Ability to sit for extended periods of time and work at a computer workstation.
Ability to travel to and assist with campus meetings and events, including graduation.
Manual dexterity to operate standard office equipment, including a computer keyboard, mouse, telephone, and copier.
Visual acuity to read printed materials and computer screens.
Ability to communicate clearly and effectively in person, over the phone, and via electronic communication.
Ability to assist students, faculty and staff, responding to inquiries in person, by telephone and via email.

Nice To Haves

Master's in related field.
Experience with Jenzabar, Coursedog, or similar higher education technologies.
Experience in higher education administration or registrar systems.
Familiarity with end-user training and system support.
Strong communication skills and ability to collaborate across departments.
Ability to quickly learn new systems and technologies.
Experience with data analysis and reporting tools.
Occasional standing, walking, bending, or reaching may be required.
Ability to occasionally lift and carry up to 20 pounds (e.g., files, office supplies, or equipment).

Responsibilities

Assist in the daily operation and maintenance of registrar systems.
Support the Assistant Director in managing system configurations and settings.
Assist with data integrity checks and ensure accurate data entry.
Help generate and maintain various registration and academic reports.
Provide end-user support for registrar technologies and system tools.
Assist in training new staff and student workers on system usage and functionality.
Assist in project management initiatives in the Office of the Registrar.
Assist in processing curriculum changes for catalog updates.
Support the Catalog & Curriculum team in maintaining accurate program data.
Help liaise with web designers to update forms and web pages.
Assist in generating and distributing registration reports.
Conduct data analysis and report writing as needed.
Support cross-departmental technical initiatives and system upgrades.
Serve as a liaison for the Registrar's Office technology needs with IT.
Provide administrative support for system implementations.
Perform other duties as assigned by the Assistant Director or Registrar.