Registrar Services Specialist I
About The Position
The Registrar Services Specialist, under direction, provides administrative and operational support to include updating student records, implementing customer service initiatives, conducting training sessions, entering grade changes, and updating degree programs. This position supports the operations of records management while complying with federal, state, and university management retention policies. It also supports the operations of records management by providing full cycle records management services for the University’s inactive records including timely disposal services for confidential and sensitive records while complying with state, federal, and university management retention policies. Receives and evaluates transcripts and credit by examination results of existing students; enters transfer work into student records transfer credit system while maintaining general transfer equivalencies; responds to inquiries from other campus officials, students, and other institutions concerning transfer credit. Provides advising and examines academic records of students to determine progress towards degree and eligibility for graduation. Disseminates information to students to include program admission criteria, course registration options, degree completion, and when needed, refers students to appropriate university offices for assistance. Teaches students regarding program monitoring and planning based on catalog requirements. Assists with graduation activities and final check-outs. Assists with the general functions and activities of the Office of the University Registrar. Participates in professional development opportunities to enhance advising knowledge and record management skills.
Requirements
- Bachelor’s degree from an accredited institution of higher education.
- One year of experience in student services, retention, advising or other related area.
- Knowledge of: Word processing, spreadsheet, and database programs.
- Knowledge of: General office practices and procedures.
- Ability to Communicate effectively, orally and in writing.
- Ability to Interact effectively and professionally with the general public and the students served.
- Ability to Plan, organize, and perform tasks accurately and independently.
- Strong time-management skills.
- Ability to Maintain confidentiality and abide by federal, state, system, and institutional rules and regulations.
Responsibilities
- Reviews documents and forms for completeness and tracks files for follow up and distributes for review.
- Research and resolve complex issues and respond to inquiries.
- Inputs data and updates electronic databases.
- Assists with the administration of financial processes.
- Advises, investigates, problem-solves and resolve questions and issues about student accounts.
- May coordinate and perform training.
- Supports the operations of records management while complying with federal, state, and university management retention policies.
- Supports the operations of records management by providing full cycle records management services for the University’s inactive records including timely disposal services for confidential and sensitive records while complying with state, federal, and university management retention policies.
- Receives and evaluates transcripts and credit by examination results of existing students; enters transfer work into student records transfer credit system while maintaining general transfer equivalencies; responds to inquiries from other campus officials, students, and other institutions concerning transfer credit.
- Provides advising and examines academic records of students to determine progress towards degree and eligibility for graduation.
- Disseminates information to students to include program admission criteria, course registration options, degree completion, and when needed, refers students to appropriate university offices for assistance.
- Teaches students regarding program monitoring and planning based on catalog requirements.
- Assists with graduation activities and final check-outs.
- Assists with the general functions and activities of the Office of the University Registrar.
- Participates in professional development opportunities to enhance advising knowledge and record management skills.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
