Registrar - Elementary

Bethel School District 403•Spanaway, WA

21h•Onsite

About The Position

This position is responsible for enrolling, withdrawing, and transferring students. Key duties include maintaining student cumulative records, entering schedules, processing data for monthly enrollment counts, and generating reports. The role involves providing registration assistance, managing student information systems, and supporting school administrators with clerical functions. The position requires maintaining confidentiality and adhering to district procedures.

Requirements

Two (2) years of office experience involving maintenance of computerized records.
Completion of the Microsoft Office course with proficiency in Word, Excel and Mail Merge.
Experience working with student records preferred.
Skills in effective oral and written communications.
Keyboarding and data entry skills.
Skill in operating a variety of office machines.
Skill in creating and maintaining accurate and detailed records.
Knowledge of student scheduling and district enrollment procedures.
Knowledge of correct grammar, spelling, and English usage.
Ability to maintain strict confidentiality.
Ability to operate a computer and learn the use of specific software programs.
Ability to set priorities and meet deadlines.
Ability to work under pressure.
Ability to work with interruptions.
Ability to review academic history.
Ability to coordinate schedules.
Ability to establish and maintain effective working relationships with staff, students, parents and the public.
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
Must complete training in and adhere to the district infection control plan.

Nice To Haves

Experience working with student records

Responsibilities

Provides a variety of registration assistance to students and parents; promotes positive public relations for the school and the district.
Enrolls new students; requests all records from previous schools; reviews academic history; enters student information into Student Information System. May maintain current student waiting lists. Provides parent/guardians with username/passwords to access the family portal.
Withdraws students who leave the district or transfer within. Send student reports upon request. Updates or approves pseudo-notifications to change basic student demographic information.
Maintains students' cumulative records in compliance with State Retention Guidelines.
Maintains the school's scheduling information; processes schedule changes; maintains files and modifies them as changes are needed. May be required to generate computer reports.
Performs record keeping and other clerical functions to support administrators and/or staff.
Generate SIS monthly counts and supporting documentation, including class lists.
May provide other agencies with student information , such as Child Protective Services (CPS), student records, as appropriate
Distributes forms and correspondence as needed for records maintenance.
Answers phones and greets visitors; may provide a variety of office support to administrators; distributes materials; maintains cumulative files and records.
Performs a variety of backup and peak load assistance in the school office. Supports assigned administrators and/or staff for the purpose of assisting them in the completion of their work activities.
May serve on various district committees and/or departmental work teams.
Models appropriate and cooperative behavior, including protecting confidential information and following established district procedures, and complies with district ethical guidelines.
Performs related duties consistent with the scope and intent of the position.
Attends suggested job-related workshops/trainings/certification courses to maintain a level of proficiency necessary to perform the job.