Regional Planner/Scheduler

Cushman & Wakefield•Cincinnati, OH

19h•$62,114 - $73,075

About The Position

The Regional Planner/Scheduler combines planner and scheduler responsibilities. This role receives written and electronic customer work requests, verifies that entries are complete, enters information into the CMMS, determines the appropriate supervisor, assigns work, and issues work orders. The position plans and schedules maintenance using CMMS and standard procedures to optimize maintenance resource utilization and productivity. It supports effective CMMS configuration and use, including data capture, backlog and labor management, resource productivity, performance reporting, and material management to meet the strategic objectives of the customer’s Engineering team. Team spirit and commitment to customer service are required. The position manages planning and scheduling activities for operations, maintenance, and engineering resources, personally or through subordinate supervisors. It coordinates work with account and customer management, building managers, requesters, O&M staff, and other departments, ensuring plans, schedules, work packages, and resources are complete and aligned with customer requirements. It also supports preventive maintenance tracking, asset registry accuracy, work-order quality assurance, performance reporting, and operational improvements.

Requirements

High school diploma or GED with equivalent experience.
Ability to communicate information and ideas so others understand.
Time management skills.
Good administrative and mathematical skills and willingness to handle paperwork.
Working knowledge of personal computers and ability to navigate CMMS and Microsoft Excel.
Good planning and organizational skills.
Ability to understand what constitutes good instructions.
Ability to interpret blueprints and shop drawings.
Understanding of work orders, priorities, and scheduling.
Ability to keep multiple jobs moving in a controlled manner simultaneously.
Ability to command respect within maintenance and operating organizations.

Nice To Haves

Associate degree in maintenance technology.

Responsibilities

Schedule maintenance activities, including service requests and preventive and corrective maintenance, coordinating with the account management team to recognize and plan for effects on operations.
Develop, generate, and disseminate maintenance schedules.
Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as needed.
Identify the resources and materials required to perform requested work.
Coordinate maintenance activities with other departments and prepare specifications and work packages, including materials, labor, special tools or equipment, written procedures, and required work permits.
Verify that work packages are complete and that materials, labor, and equipment are available before scheduling work.
Ensure plans, schedules, and required resources are defined, documented, and meet customer requirements; perform quality assurance in the work-order process.
Maintain a comprehensive CMMS backlog of maintenance activity by work type, assess work-order priorities, and reschedule work when appropriate in consultation with the Work Manager.
Maintain an accurate asset registry in the CMMS.
Communicate with Building Managers and requesters to determine work scope and priority, and provide written notifications about upcoming shutdowns.
Administer preventive maintenance tracking and documentation programs; assign and distribute work to appropriate supervisors, review assignment scope and frequency, and make changes when required.
Act as a liaison between O&M staff and requesting departments for planning and scheduling work performed by the O&M site team.
Review monthly performance reports for accuracy and make corrections; ensure established cost, quality, and delivery commitments are met.
Review production and operating reports and highlight resolutions to operational and maintenance problems.
Collaborate with account and customer management teams to identify, develop, and deploy best practices in safety, quality control, training, standards and qualifications, and maintenance practices.
Attend daily or weekly meetings to develop upcoming schedules, review scheduled work-order status, and discuss new work orders.
Recommend and arrange alternatives when resource schedules are constrained, such as changing assignments, using overtime, or engaging a third party.
May estimate preventive maintenance job requirements, including staffing types and numbers and task labor hours.
May identify process, planning, or performance improvements through analysis of work-order flow and project demands, and review utilization and cost data to recommend cost-reduction actions.
Perform administrative activities, including compiling, storing, and retrieving data for reports.
Perform other duties as assigned.