Regional Financial Operations Assistant

Acme Barricades LC • MIdway, FL

4d

About The Position

The Regional Financial Operations Assistant reports directly to the Regional Manager, with a dotted line to Corporate Finance / Collections. The role serves as the primary point of contact between field branches and corporate billing and collections, helping ensure validated receivables are collected accurately and on time. When field and corporate priorities conflict on an account, timely and accurate collection of validated receivables takes precedence. Genuine service or relationship exceptions should be escalated to the Regional Manager with a recommendation rather than resolved unilaterally.

The position analyzes billing discrepancies and payment variances, reviews work orders, job logs, and regional data against corporate invoices, and manages disputes to correct payment errors and ensure accurate payment for completed work. It also supports Regional and Branch Managers by handling collections administration and providing concise updates, while identifying recurring collection errors and partnering with corporate teams to improve the regional invoicing pipeline.

Requirements

• 2–4 years of experience in bookkeeping, billing, accounts receivable, or operational administration.
• Strong facility with numbers, data reconciliation, and investigating financial discrepancies.
• Excellent written and verbal communication skills for working with field crews and corporate staff.
• Ability to work independently, attend to detail, and determine why numbers do not match.
• Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables, and standard corporate ERP or billing software.

Nice To Haves

• Construction or field-services accounts receivable experience is strongly preferred.
• Familiarity with construction billing concepts, including AIA G702/G703 progress billing, retainage, lien waivers, and Florida Notice to Owner / lien statutes.
• Experience with construction accounting systems such as Sage 300 / 100 or Sage Intacct.

Responsibilities

• Serve as the primary point of contact between field branches and corporate billing and collections.
• Analyze billing discrepancies and payment variances between corporate accounts receivable and customer payments.
• Review work orders, job logs, and regional data to verify accuracy against corporate invoices.
• Manage disputes to correct payment errors and ensure the company is paid accurately for completed work.
• Relieve Regional and Branch Managers of collections administration and keep them informed with concise updates.
• Identify recurring collection errors and partner with corporate to streamline the regional invoicing pipeline.
• Escalate genuine service or relationship exceptions to the Regional Manager with a recommendation.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed