Regional Business Office Manager

RHA Health Services • Bethlehem, PA

4d • Onsite

About The Position

We are hiring for: Regional Business Office Manager Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services! Serves as confidential and exclusive support to the Chief Executive Officer (CEO). Independently handles a wide variety of situations involving administrative functions for the executive office. Serves as the administrative office manager for the corporate office and supervises the Office Coordinator. Experienced Office Assistants, Receptionists, and Administrative Assistants – we need your organizational and office management skills to fill a role at RHA Health Services. RHA Health Services is looking for motivated, detail oriented operations leaders with the ability to multitask to join our team as an Office Coordinator. This position will be housed at the corporate office located in downtown Asheville, NC. In this dynamic role, you will be responsible for: Supervising office activities to achieve maximum expense control and productivity Developing procedures and policies for office activities including: filing, records maintenance, offsite storage, office supplies, office equipment, office vendors, phone support, faxes, and mail distribution Responsible for the maintenance of office equipment and supplies Providing executive assistance to the President of RHA Health Services. If you’re looking for an opportunity to truly make a difference in the lives of the people that you serve then consider RHA Health Services where we put people first!

Requirements

• Successful candidates of the Office Assistant role are able to handle multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.
• BS/BA from four-year college or university preferred.
• Prefer 1-2 years related experience and/or training; or equivalent combination of education and experience.
• Experience with computer software for word processing, spreadsheets, and database.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and the coordination of people and resources.

Responsibilities

• Assists with Office Duties: Ensures corporate office services are working in the most cost effective, efficient and effective manner.
• Ensuring phone is answered and calls are routed.
• Ensures office equipment is maintained in good working condition including: fax, copier/scanner, postage, and phone.
• Orders and organizes office supplies, and assures adequate supplies are kept at all times.
• Serves as the custodial authority for office storage spaces.
• Maintains schedule for corporate staff.
• Assists Executives with Various Tasks: Ensures requests from the President for action and information are furnished in an accurate and timely manner.
• Follows-up with individuals providing information and documentation, prints information their use in financial reviews, board meetings, MCO meetings and other business meetings.
• Manages Meeting and Event Planning: Manages office meetings and events.
• Plans the facility, rooming and refreshments for corporate meetings and special events as directed.
• Plans and organizes large corporate events.
• Arranges meetings and teleconferences and coordinates participation as directed.
• Coordinates schedule for President, and arranges appointments as directed.
• Coordinates travel and hotel accommodations for Executives as well as incoming guests.
• Performs Office Manager Responsibilities- Ensures break area and conference rooms are neat and adequate supplies are furnished.
• Assists with special projects such as: assembling materials, special mailings, meeting preparations, creating presentations, ordering materials, and performing data entry.
• Assists with various projects for the HR Department

Benefits

• Competitive compensation program including regular performance feedback and coaching
• Healthcare insurance: Medical, Dental, Vision, Disability, Voluntary Benefits, Employee Assistance Program, Telemed and Pharmacy Insurance, Health Advocate service which assists employees find doctors, schedule appointments, estimate costs, answer medical/prescription questions, resolve medical claims issues and basically does the legwork for employees
• Offering free diabetic medication and supplies
• 401(k) retirement savings program with Wells Fargo
• Paid Time Off
• Company sponsored Life and AD&D Insurance
• Extensive Wellness Programs including company paid scholarships for healthy weight management and nicotine cessation, several wellness challenges and rewards through the year.
• Free Annual Health Screening and wellness coaching event.
• Discounted medical premiums for nicotine free employees.
• Free CPR, first aid and job specific training opportunities
• Opportunity to make a difference in the lives of the people that you serve
• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
• Employee perks and discount program : to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level