Regional Administrative Associate

MRC Global US•Belton, TX

12h

About The Position

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Responsible for the execution of administrative services in support of regional sales, management, and warehouse teams in the delivery of high - quality service to internal and external customers and contacts. Essential Duties and Responsibilities (not all inclusive) Individual must be able to perform the essential duties with or without reasonable accommodation Greet customers and answer incoming phone calls, and refer inquiries to the appropriate person Promotes a safe workplace by visibly participating , encouraging , and considering safety in every aspect of daily activity . Open and route incoming mail to the appropriate person , and prepare outgoing mail . Distribute and log special items to corporate departments, regional personnel, vendors, and customers as demanded by the specific department’s needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc. Maintain calendars and itineraries for regional personnel, arrange meetings/conference calls/travel, etc. Assure appropriate office supplies inventory and office equipment is operational . Scan documents; establish and maintain records as identified at a regional level . maintain records in accordance with the company records retention policy . Distribute daily, weekly , and monthly reports . Create and monitor reports as related to Western Region functions . Work with identified departments in correcting reporting errors . Confirm accuracy of purchases with vendors, including shipping, billing and customer support . Conduct periodic audits to ensure compliance with business process standards . Learn new business processes and office procedures as and serve as a resource to others . Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills . Perform other duties and projects as assigned . Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues . Take reasonable care for the safety and health of yourself and others . R eport workplace hazards, injuries, or illnesses immediately .

Requirements

Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered.
High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work
Demonstrated proficiency using Microsoft Office Suite, to include excel and Outlook, and the ability to learn MRC Global business processes
Demonstrated ability to communicate and work tactfully with diverse groups and individuals
Demonstrated ability to consistently present professional behavior, empathy, image, and demeanor
Knowledge of MRC Global products to serve the support the regional leadership
Work with minimal supervision, exercise good judgment, flexibility, initiative, and discretion
Work within the details of a project while maintaining perspective on the overall purpose
Analyze situations, solve problems, evaluate responses, and render assistance
Present oral and written comments and recommendations clearly and concisely
Aptitude for learning new technology
Maintain a good company image while establishing strong business relationships internally and externally.
Must have the ability to provide documentation verifying legal work status
Ability to read and speak the English language proficiently in order to communicate with others , understand and interpret safety instructions , and respond to inquiries
Ability to understand and comply with MRC Global guidelines & expectations, to include Code of Conduct and Conflict of Interest guidelines.

Responsibilities

Greet customers and answer incoming phone calls, and refer inquiries to the appropriate person
Promotes a safe workplace by visibly participating , encouraging , and considering safety in every aspect of daily activity
Open and route incoming mail to the appropriate person , and prepare outgoing mail
Distribute and log special items to corporate departments, regional personnel, vendors, and customers as demanded by the specific department’s needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc.
Maintain calendars and itineraries for regional personnel, arrange meetings/conference calls/travel, etc.
Assure appropriate office supplies inventory and office equipment is operational
Scan documents; establish and maintain records as identified at a regional level
Maintain records in accordance with the company records retention policy
Distribute daily, weekly , and monthly reports
Create and monitor reports as related to Western Region functions
Work with identified departments in correcting reporting errors
Confirm accuracy of purchases with vendors, including shipping, billing and customer support
Conduct periodic audits to ensure compliance with business process standards
Learn new business processes and office procedures as and serve as a resource to others
Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills
Perform other duties and projects as assigned
Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues
Take reasonable care for the safety and health of yourself and others
Report workplace hazards, injuries, or illnesses immediately