Region Operations Coordinator

UGI Corporation•Malvern, PA

18h•Onsite

About The Position

This position coordinates and provides support for the Region Director in the areas of communications, scheduling, reporting, and administration. The role acts as the central communications point for the Region and networks as needed, operating under minimal supervision. The goal is to allow the Region Director the time needed to travel extensively to support their Region.

Requirements

Must be proactive and responsive to all issues and concerns.
At least 5 years in AmeriGas and understanding of various district operations.
High School Diploma.
Ability on all office equipment.
Computer skills at an intermediate level using Microsoft office products.
5+ years in a fast-paced business operation or similar office setting.

Responsibilities

Act as the Office Supervisor for the Region Director.
Handle all incoming calls, e-mails, and daily mail with appropriate responses.
Create, maintain, and update the Region Director’s monthly scheduling calendar, including conference calls, due dates for reports and responses, meetings, and upcoming events.
Process a variety of reports, manage the dispenser file for each district, maintain records of monthly safety meetings, retrieve checks on Certificate of Violations for DOT employees, compile monthly meeting information, send out notices for expiring DOT physicals and driver's licenses, compile and complete weekly Contribution Margin reports, contact managers for random Drug & Alcohol testing, and maintain the pricing book for all districts.
Review all expense reports and process all payables for the Regional office.
Assist in annual budgets, spreadsheets, and maintain petty cash.
Process required PM Vehicle Reports.
Support districts in Human Resources, Sales, Safety, and other areas as needed.
Send out monthly calendars for employees due for annual and mid-year reviews.
Review all new hire packets.
Type bids, letters, and place orders for Sales Representatives as needed.
Create flyers for sales incentives.
Set up Monthly Safety Committee conference calls and notify participants.
Keep up-to-date records of training for district employees (CETP, Certificate of Violations, etc.).
Complete payouts for the Region Safety Award Program.
Assist managers with support for their projects.
Provide back-up support for district CRRs.
Assist district employees with questions related to insurance, policies, or practices.