Region Operations Coordinator

UGI Corporation•Malvern, PA

1d•Onsite

About The Position

This position coordinates and provides support for the Region Director in the areas of communications, scheduling, reporting, and administration. The role is designed to allow the Region Director the time needed to travel extensively while providing support to their Region. The position acts as the central communications point for the Region and networks as needed under minimal supervision from the Region Director.

Requirements

Must be proactive and responsive to all issues and concerns.
Should have at least 5 years in AmeriGas and understand the various district operations.
High School Diploma plus ability on all office equipment and have computer skills at an intermediate level using Microsoft office products.
5+ years in a fast paced business operation or similar office setting.

Responsibilities

Acts as the Office Supervisor for the Region Director.
Answer, review, and handle with appropriate response all incoming calls, e-mails, daily mail, etc.
Create, maintain and update the Region Director’s monthly scheduling calendar which includes conference calls, due dates for reports, due dates for responses from individuals, schedule of meetings/trainings, and upcoming events.
Manage the dispenser file for each district and send out notices of updates that are needed.
Maintain record of monthly safety meetings. Retrieve checks on Certificate of Violations on all DOT employees. Compile all meetings each month for the Region and forward. Send out notices for DOT physicals and drivers licenses that will be expiring.
Compile and complete weekly Contribution Margin reports and forward.
Contact managers for random Drug & Alcohol testing of the district employees.
Maintain pricing book for all districts that includes updates and new offers.
Review all expense reports and process all payables for Regional office. Assist in annual budgets, spreadsheets, etc. Maintain petty cash.
As required, process PM Vehicle Reports.
Support the districts in Human Resources, Sales, Safety and other areas as needed.
Send out monthly calendar to managers for employees due annual and mid-year reviews. Review all new hire packets.
Type bids, letters, place orders, etc. for Sales Reps in the Region as needed. Create flyers for sales incentives.
Set up Monthly Safety Committee conference calls and notify participants. Keep up to date records of training on district employees CETP, Certificate of Violations, etc. Complete payouts for Region Safety Award Program.
Assist the manager’s requests for support of projects they have.
Back up support for district CRRs.
Assist district employees with any questions related to insurance, policies or practices they may have.