Region Operations Coordinator

UGI Corporation•Phoenix, AZ

2d•Remote

About The Position

This position acts as the central communications point for the Region and networks as needed while under minimal supervision from the Region Director. The Region Operations Coordinator will coordinate and provide support for the Region Director in the areas of communications, scheduling, reporting, and administration, allowing the Region Director the time needed to travel extensively as they provide support to their Region. This role requires proactivity and responsiveness to all issues and concerns.

Requirements

High School Diploma
Proficiency on all office equipment
Computer skills at an intermediate level using Microsoft office products
5+ years in a fast-paced business operation or similar office setting
Must have at least 5 years in AmeriGas and understand the various district operations.

Responsibilities

Act as the Office Supervisor for the Region Director.
Handle all incoming calls, e-mails, and daily mail with appropriate response.
Create, maintain, and update the Region Director’s monthly scheduling calendar, including conference calls, report due dates, response due dates, meetings/trainings, and upcoming events.
Process a variety of reports, including managing dispenser files, maintaining safety meeting records, retrieving Certificate of Violations for DOT employees, compiling monthly region meetings, sending out notices for expiring DOT physicals and driver's licenses, compiling and completing weekly Contribution Margin reports, contacting managers for random Drug & Alcohol testing, and maintaining the pricing book for all districts.
Review all expense reports and process all payables for the Regional office.
Assist in annual budgets, spreadsheets, and maintain petty cash.
Process PM Vehicle Reports as required.
Support districts in Human Resources, Sales, Safety, and other areas as needed.
Send out monthly calendars to managers for employees due for annual and mid-year reviews.
Review all new hire packets.
Type bids, letters, and place orders for Sales Representatives as needed.
Create flyers for sales incentives.
Set up Monthly Safety Committee conference calls and notify participants.
Maintain up-to-date records of training for district employees (CETP, Certificate of Violations, etc.).
Complete payouts for the Region Safety Award Program.
Assist managers with requests for support on projects.
Provide back-up support for district CRRs.
Assist district employees with questions related to insurance, policies, or practices.