Redevelopment Fiscal Coordinator

City of New Albany•New Albany, IN

3d•Onsite

About The Position

The Redevelopment Fiscal Coordinator provides financial, administrative, and operational support to the City's Redevelopment and Economic Development departments. The position maintains financial records, processes invoices and payments, tracks budgets and contracts, assists with grants and required reporting, coordinates property and parking garage activities, and provides administrative support to the Department Director. The coordinator works closely with the City Controller's Office and other departments to support accurate records, timely processing, and compliance with applicable requirements. The role also coordinates daily operations of the State Street Parking Garage and maintains records and supports upkeep for Redevelopment-owned properties. It provides general office and executive support, assists with payroll and employee records, and contributes to departmental documents, meetings, reports, and other activities. The position involves working in an internal environment, with occasional visits to the parking garage and project sites.

Requirements

High school diploma or demonstrated ability to work at this level through relevant past work experience is required.
Previous customer service experience.
Effective verbal and written communication skills.
Experience with Microsoft Office products, specifically Word, Excel (including intermediate-to-advanced spreadsheet skills), and Outlook.
Valid driver's license.
Demonstrated experience in governmental or fund accounting, accounts payable and receivable, and bank reconciliation.
Working knowledge of payroll processing and leave administration.
Ability to work independently and as a team member; be accurate, efficient, organized, and self-motivated; manage multiple tasks; and work under pressure and time constraints.
Ability to maintain confidentiality and provide professional service to staff, vendors, and the public.
Frequent lifting or carrying of 10 pounds and occasional lifting of up to 20 pounds; may stand or walk 1–4 hours per day and sit 4–6 hours per day; repetitive fine hand manipulation; occasional bending, kneeling, climbing, twisting, and reaching.

Nice To Haves

Associate's or bachelor's degree in accounting, finance, business, or public administration.
Familiarity with applicable local, state, and federal regulations, including grant reimbursement and procurement requirements.
Familiarity with SBOA requirements, tax increment financing (TIF), and Indiana redevelopment commission reporting.

Responsibilities

Process invoices and claims for the Redevelopment Commission, Redevelopment Authority, and Economic Development Commission, ensuring accuracy, documentation, and approvals before payment.
Maintain and reconcile financial records, including budgets, fund balances, project expenses, grants, debt obligations, and other redevelopment-related accounts.
Receive, record, and track payments, revenues, and reimbursements; prepare deposits and coordinate financial transactions with the Controller's Office.
Assist with grant reimbursement requests, maintain supporting documentation, and track payments in coordination with the Grant Manager.
Maintain records of contracts, agreements, and financial obligations, including payment schedules, insurance documentation, and deadlines.
Assist the Director with annual budgets, spending plans, monthly financial reports, and required state and local reporting, including redevelopment and TIF-related filings.
Coordinate with the Controller's Office and other financial partners on payments, reporting, reconciliations, year-end activities, and audits.
Maintain organized financial records and supporting documentation in accordance with City policies, internal controls, and record-retention requirements.
Coordinate daily operations of the State Street Parking Garage, including maintenance, repairs, inspections, security, access systems, and vendor services.
Administer parking agreements, permits, access cards, billing, collections, and related records; respond to questions and concerns from parking customers and the public.
Track parking garage revenues, expenses, maintenance needs, and potential improvements, and communicate recommendations to the Director.
Maintain property records and inventory for Redevelopment-owned properties, including property information, status, and fixed-asset documentation.
Coordinate routine maintenance, inspections, and upkeep of Redevelopment-owned properties with City departments and vendors; track and follow up on maintenance requests and concerns.
Provide administrative and executive support to the Director, including scheduling, correspondence, calendar management, research, and coordination of departmental activities.
Assist the Director with presentations, research, and gathering background information from other departments.
Attend meetings, record proceedings, and prepare minutes for review and approval.
Assist with preparing ordinances, resolutions, amendments, legal notices, correspondence, and other departmental documents.
Maintain departmental files, records, and reports, ensuring information is accurate, complete, and submitted on time.
Provide general office support, including answering phones, greeting visitors, distributing mail, maintaining office equipment, and ordering supplies in accordance with purchasing procedures.
Assist with departmental payroll, employee records, leave tracking, and related administrative functions in accordance with City policies.
Attend professional development and training opportunities as assigned or approved by the Director.
Perform other duties as assigned.
Provide professional assistance to vendors, coworkers, and the public; demonstrate effective verbal and written communication.
Maintain initiative, manage multiple priorities, work under stress and time constraints, and complete projects accurately and on time.
Maintain confidential City information and accurate, auditable financial records with internal controls consistent with SBOA standards.
Meet statutory reporting, claim, deposit, and debt-service deadlines.
Work independently and as a team member while maintaining professional relationships and a safe and healthy work environment.