Recruitment Specialist

University of Kansas•Lawrence, KS

2d•Hybrid

About The Position

The Recruitment Specialist is a member of the University of Kansas Human Resources Talent Acquisition Centers of Excellence team, guiding and supporting recruitment and onboarding. The role coordinates student recruitment from job posting through onboarding transition, and supports outreach and networking to provide an efficient, positive experience for candidates and search teams. The position has a hybrid work arrangement: two days per week on the Lawrence campus and three days remotely. The stated schedule is Monday through Friday, 8 a.m. to 5 p.m.

Requirements

Bachelor's degree, or a high school diploma/GED and at least four years of related professional-level work experience, or equivalent.
Computer skills in a PC/Windows environment, including Microsoft Word and Excel.
Excellent communication skills and attention to detail.
Experience building collaborative relationships and partnerships.
Experience working independently in a team environment, taking ownership of problem resolution, adapting and remaining accountable, managing conflicting responsibilities, prioritizing tasks, and consistently meeting deadlines.
Two years of experience in human resources or recruiting.

Nice To Haves

PHR or SCP certification.
Experience in recruitment, human resources, benefits, communication, or training at the University of Kansas.
Experience working with confidential data.
Experience using an HR applicant tracking software system.
Analytical and problem-solving experience.
Ability to establish and maintain effective working relationships with all levels of constituents in a higher education environment.

Responsibilities

Provide recruitment guidance and consultation to HR Partners, units, and search committees, ensuring student recruitment activities align with federal guidelines and university policies and procedures.
Work with departments to develop student job posting details that meet university guidelines.
Review and audit recruitment plans, and post approved position descriptions in coordination with HR Partners or the Compensation Team.
Review position number assignments and position control validation, and evaluate student direct hires with supervisors.
Assist applicants with application-process and status questions, and send system notifications about application outcomes.
Manage concurrent student hiring activities and federal work-study pools, hiring, and related processes in coordination with units, affiliates, and HR Partners.
Generate online offers, ensure memorandum of agreement requirements are met, manage and review background-check completion and results, update PeopleSoft panels for position management, and collect supporting and organizational documents for compliance.
Monitor recruitment processes for compliance with university guidelines and coordinate offer changes involving start dates, compensation, or other terms with the supervisor or Senior Recruiter.
Work with the Recruitment Director to evaluate search-process issues and help resolve issues and concerns.
Coordinate visa-related issues with the International Employment Advisor Sr. or International Scholar Services.
Handle assigned tickets involving questions or requests requiring more than tier-one support.
Consult with HR Partners and units on internship questions, summer camps, and related topics; support recruiting-team networking, recruitment, and outreach activities; and assist Schools/Areas with hiring needs, particularly student and 3G hiring.
Work with the Onboarding Specialist Team and new employees to support a positive new-hire experience, and assist with orientation programming and development as needed.
Review recruitment-data reports, identify trends, assess recruitment effectiveness, and recommend improvements.
Maintain accurate records of information, communication history, and recruitment activities, and provide ad hoc reports to HR Partners or units.
Participate in projects to improve efficiency and develop training programs and resources for stakeholders.
Identify and participate in outreach opportunities that promote the university as an employer of choice, including social media, student hiring and external job fairs, and other HR events.
Liaise with units to provide connections and updates about strategic recruitment-service offerings.
Participate in professional development activities to support learning and growth.