Recruitment Operations Specialist (NOC 12101)

Agentis Capital Advisors • Vancouver, BC

2d • Onsite

About The Position

The Recruitment Operations Specialist will collaborate with the Operations team and senior leadership to help the company achieve its business objectives, execute improvement initiatives, and fulfill key operational activities. You will work closely with the firm’s Operations team daily, with a primary focus on the firm’s recruitment and talent management operations, and will use and help develop AI-assisted tools supporting the firm’s recruitment and talent-management processes. You will be an important member of a professional team and instrumental in shaping the firm's culture and success. The role requires strong judgment, high ownership, and the ability to manage multiple priorities in a fast-paced environment while communicating clearly and consistently with stakeholders. The role is designed to grow: as you develop, you will assume increasing ownership of the recruitment function and the operational processes you run.

Requirements

• Bachelor’s degree in commerce, management, finance, or a related discipline
• Minimum two years of experience in recruitment operations or human-resources coordination, including practical experience with full-cycle recruitment.
• Demonstrated proficiency using AI systems, automations, and recruitment software suites in day-to-day operations
• Experience building with AI tools, such as automations, workflows, or small applications, is required
• Experience with full-cycle recruitment and understanding of HR practices is required
• Exceptional organizational, interpersonal, and written and verbal communication skills
• Ability to manage multiple initiatives or projects, with strong organizational and prioritization skills
• Ability to work in a team environment that requires high initiative, minimal supervision, and an ability to address shifting priorities in a high-pressure environment
• Discretion and trustworthiness with confidential information, including candidate and personnel matters
• Strong attention to detail

Nice To Haves

• Business-operations experience is considered an asset

Responsibilities

• Consult with hiring managers to identify current and anticipated staffing requirements
• Prepare and post job advertisements
• Review and screen applications against established criteria
• Source and contact prospective candidates
• Coordinate candidate assessments, interviews, and selection processes
• Communicate employment requirements and terms to applicants
• Notify applicants of hiring decisions
• Prepare employment offers for approval
• Maintain recruiting systems and data (e.g., the ATS) with accurate stages, notes, and score capture, and produce weekly recruiting reports for management
• Support talent sourcing activities and candidate outreach in collaboration with the hiring lead
• Coordinate onboarding and offboarding logistics and documentation, and maintain organized employee records
• Support the design, implementation, and monitoring of recruitment projects, processes, and systems to improve functional efficiency and effectiveness within the business operations
• Develop and maintain approved ATS workflows, recruitment automations, reporting dashboards, and AI-assisted tools to improve candidate tracking, communications, and recruitment-process efficiency
• Prepare reporting materials and update management on the status and performance of hiring and operational initiatives
• Perform other recruitment and human-resources administration duties consistent with the scope of this position

Benefits

• Immediate access to extended Health, Dental, and Vision coverage
• Three weeks paid vacation
• Discretionary performance-based bonus
• Paid sabbatical every two years of employment
• Immediate access to principal investment opportunities alongside Partners
• Employee ownership program that commences for all individuals from the end of their first full fiscal year of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level