Recruitment Associate (US)

Impact Ops

5d•Remote

About The Position

Impact Ops is looking for a Recruitment Associate (US) to join their team. This role offers the opportunity to learn quickly, take ownership of core recruitment tasks, and make a meaningful impact supporting high-impact nonprofits, particularly in AI safety, alignment, and governance. The deadline to apply is October 31, 2026, with applications reviewed on a rolling basis. As a Recruitment Associate, you will be part of a team responsible for recruitment operations for both Impact Ops and their clients. The role involves designing, documenting, and improving recruitment processes, conducting candidate sourcing and outreach, early-stage candidate evaluation, managing candidate communications, tracking candidates and roles, assisting with recruitment coordination, identifying and proposing improvements to recruiting systems, maintaining and improving scoring rubrics, and supporting day-to-day operational and administrative tasks.

Requirements

1–3 years of experience in recruitment, talent acquisition, or a related role
Experience supporting end-to-end recruitment processes, including sourcing, screening, and coordination
Strong organizational skills and attention to detail
Comfort working with recruitment tools, ATS platforms, and documentation systems

Nice To Haves

Enthusiasm for adopting cutting-edge recruitment technologies and AI tools, with willingness to innovate
An operations mindset: you enjoy improving processes and making systems run smoothly
Ambitious growth mindset with excitement about scaling recruitment operations
Positive, optimistic approach with strong interpersonal skills
Experience in nonprofit, social impact, or mission-driven recruitment is a plus
Experience recruiting for technical research roles, particularly in AI/ML or adjacent fields
Interest in the unique challenges of recruiting for emerging, specialized cause areas
Understanding of or an interest in the AI safety landscape

Responsibilities

Designing, documenting, and continuously improving recruitment processes and templates across multiple clients, working closely with hiring managers and internal stakeholders
Conducting candidate sourcing and outreach, including identifying relevant talent pools and helping build and maintain candidate pipelines
Conducting early-stage candidate evaluation, including application reviews and screening calls, to identify high-potential candidates early in the hiring process
Managing candidate communications throughout hiring processes to ensure a professional, timely, and positive candidate experience
Tracking candidates, roles, and hiring progress accurately across applicant tracking systems and internal tools
Assisting with recruitment coordination tasks, including interview scheduling and managing process logistics
Proactively identifying gaps, inefficiencies, or failure points in recruiting systems and proposing improvements
Maintaining and improving scoring rubrics and assessment frameworks to ensure fair, consistent evaluation
Supporting the recruitment team with day-to-day operational and administrative tasks to ensure hiring processes run smoothly

Benefits

Private medical insurance
Vision insurance
Dental insurance
Up to 2 weeks' paid sick leave
Generous allowance for mental health spending
Flexible working schedule
Remote workspace coverage outside the home if needed
25 days' holiday each year, plus public holidays
Generous allowance for professional development
Opportunities for career growth through on-the-job learning, increasing responsibility, and role progression pathways
10% employer pension contribution or equivalent salary increase (if unable to offer in country)
Payment for high-quality and ergonomic equipment (laptop, monitors, chair, etc.) for remote work setup
Global team retreats twice a year