About The Position
A high-growth, global HR tech company helps organizations improve workforce performance and well-being through an integrated platform combining human coaching, AI guidance, and performance intelligence. They partner with leading enterprises to develop leaders, strengthen manager effectiveness, and scale personalized growth across the workforce. The team operates with a data-driven, outcomes-focused mindset and values a high-quality, empathetic experience for candidates and employees alike. This role exists to ensure every candidate is responded to within 24 hours, interviews are scheduled within SLAs, and Ashby ATS is configured for scale with reusable templates, job postings, interview plans, and reporting. You’ll partner closely with recruiters and hiring teams to reduce reschedules, improve operations, and deliver actionable analytics that inform better, faster hiring decisions.
Requirements
- Experience with Talent/Recruiting Coordinator (or similar), including high-volume interview scheduling
- Hands-on Ashby ATS experience (admin-level): templates, job postings, interview plans, interviewer pools, and reporting
- Proven ability to respond to candidates within 24 hours and manage multi-time-zone scheduling
- Strong English communication skills (written and verbal) with high attention to detail
- Proficiency with Google Suite and sourcing/job platforms (LinkedIn, Glassdoor, Indeed)
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Ashby ATS expertise
- Talent/Recruiting Coordinator background
- Must have a reliable internet connection and a quiet workspace
- Working Hours: 40 hours per week Monday–Friday, 9:00 am–5:00 pm EST
Nice To Haves
- Technical: Ashby ATS configuration and reporting; calendar and logistics mastery; Google Suite; data hygiene and SLA tracking
- Operational: Process-driven, meticulous, organized; strong multitasking and prioritization under deadlines
- Interpersonal: Empathetic, candidate-centric communicator; confident stakeholder management with recruiters and hiring managers
- Mindset: Continuous improvement, problem-solving, comfortable with ambiguity, proactive ownership
Responsibilities
- Own end-to-end scheduling for phone/video screens, remote onsite, and in-person interviews, plus debriefs
- Respond to candidate emails and scheduling needs within 24 hours
- Address candidate questions with urgency, empathy, and professionalism; minimize reschedules
- Create and manage templates, job postings, and interview plans in Ashby
- Build interviewer pools; implement load balancing and capacity planning
- Maintain ATS data hygiene and configure workflows to support predictable scheduling
- Develop and deliver Ashby analytics and reporting with actionable recommendations
- Track SLAs, reschedules, and pipeline flow; surface bottlenecks and efficiency opportunities
- Translate data into process improvements and stakeholder updates
- Collaborate with recruiters and hiring managers to streamline coordination and candidate touchpoints
- Identify efficiency opportunities and implement solutions across recruiting operations
- Standardize scheduling processes and documentation; drive continuous improvement projects
- Work closely with recruiters to forecast demand and align interviewer capacity
- Communicate proactively with hiring managers on schedules, changes, and expectations
- Contribute to smoother coordination across teams and improved candidate feedback
Benefits
- No benefits package included
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
