Recruitment Assistant PTS

Associated Students Inc•Pomona, CA

15h•Hybrid

About The Position

Under direct supervision of the Talent Acquisition Manager, the Recruitment Assistant assists with the support of a human-centered recruitment strategy, including active and intentional recruitment process, stakeholder relationship building, and inclusive candidate experience. The Recruitment Assistant executes an efficient, human-centered candidate sourcing process. Provides high-touch, prompt communication to support both recruits and hiring managers throughout the entire pre-application process. In alignment with ASI’s guiding ideas, the Recruitment Assistants will contribute to and maintain a student learning-centered HR Department by working collaboratively with organizational stakeholders.

Requirements

Minimum of 6 months of customer service
Willingness to present to large groups
Ability to utilize problem-solving techniques to evaluate complex human resources challenges, understand and apply applicable rules and regulations
Ability to understand problems and objectives from a broad perspective and discern applicable underlying principles to develop strategic solutions when dealing with talent acquisition resolving sensitive issues
Knowledge and ability to develop and implement effective and efficient processes, procedures, and solutions.
Ability to plan, direct, and review a variety of activities and meet important deadlines.
Knowledge of, or ability to quickly learn, CSU and ASI policies and procedures.
Ability to change priorities when needed to meet changing and overlapping deadlines.
Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty, and community members in a courteous manner with emphasis on customer service.
Knowledge of customer service standards and ability to create policies and procedures as well as motivate, train, and ensure staff provide quality service to all stakeholders.
Effective interpersonal skills with the proven ability to guide others in a highly collaborative manner.
Must be able to establish and maintain effective working relationships within a diverse multicultural environment.
Technical fluency with computer skills using standard office software (e.g. Microsoft Office Suite) and databases.
Ability to work with limited supervision, takes initiative and makes sound decisions within established guidelines.
Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor
Ability to prioritize tasks, display initiative and remain flexible in a changing environment

Nice To Haves

Experience within a university or nonprofit environment, preferred.

Responsibilities

Serves as first point of contact for inclusive, equitable recruitment practices
Participates in and supports ongoing job recruitment of high-quality candidates
Assists with maintaining recruitment platforms to track, calendar, and schedule recruitment events
Assists at all job-fairs, conducts employment specific presentations/opportunities, and event tabling for the active candidate sourcing of future ASI employees
Ensures all recruitment opportunities/events are set up timely with needed employment materials and resources and within the scope of the event and broken down at the end of each event
Effectively collaborate with unit colleagues to ensure ease of communication and management of the recruit to candidate transition
Create positive and sustainable external relationships with campus stakeholders for recruitment opportunities (i.e., Department Charis, campus centers)
Assists with the development, documentation, and implementation of standard operating procedures for recruitment, including human-centered best practices
Assist with general HR inquiries, issues and discrepancies from employees, managers, and administrators, as needed
Maintains an inclusive department environment by providing exceptional customer service for ASI staff, management, and off-campus constituents
Actively stays updated on current recruitment best practices and trends including compliance with all legal requirements
Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
Attends all ASI required trainings, including but not limited to, annual all staff and department retreats
Performs other related duties, as assigned