Recruiting & Talent Operations Coordinator

MrBeast • New York, NY

1d

About The Position

Beast Industries is seeking a Recruiting & Talent Operations Coordinator to play a key role in how high-impact teams are built. As Beast Industries grows, exceptional coordination, judgment, and candidate experience are crucial for successful hiring. This role goes beyond traditional coordination, focusing on managing day-to-day hiring logistics while also building AI-powered systems to enhance the talent function. The ideal candidate is highly organized, technically curious, and thrives in fast-paced environments where both execution and innovation are valued. Experience in building workflows, automating tasks, or using AI to improve efficiency is essential.

Requirements

• 1–3+ years of experience in recruiting coordination, HR operations, or a high-volume operational role.
• Hands-on experience building with AI tools such as GPT, Claude, Gemini, automation platforms, or equivalent. You use these daily, not occasionally.
• Demonstrated ability to build automations, prompt systems, agent workflows, dashboards, or tools that made a measurable difference in how work got done.
• Experience building dashboards or working with recruiting data such as time-to-fill, pipeline conversion, interviewer capacity, candidate NPS, or similar metrics.
• Strong organizational skills and attention to detail — high volume doesn’t mean things slip; your systems are tight enough that they don’t have to.
• Excellent written and verbal communication skills; fast, clear, and professional under pressure.
• Experience with ATS platforms (Greenhouse preferred) and scheduling or recruiting tools.
• Comfort working in a high-volume, fast-changing environment with the ability to juggle multiple priorities without losing accuracy or follow-through.
• Professional judgment, discretion, and a high bar for candidate experience.
• A builder’s mindset. You see inefficiency as a problem you’re responsible for solving.

Nice To Haves

• AI is not optional here. You need to be able to show us what you’ve built.

Responsibilities

• Coordinate interviews across multiple teams, time zones, and schedules.
• Manage candidate communications from first interview through offer stage.
• Ensure interviewers and candidates are prepared with the right information at the right time.
• Track candidates accurately through our ATS (Greenhouse) and recruiting tools.
• Partner with recruiters to manage interview loops, feedback timelines, and decision momentum.
• Build and maintain AI-powered workflows that eliminate manual work across scheduling, candidate communication, follow-ups, and data entry.
• Identify every repetitive task in the recruiting process and automate it.
• Use AI agents, prompt systems, and no-code/low-code platforms to replace manual coordination wherever possible.
• Document what you build, measure the impact, and keep iterating.
• Build and maintain real-time dashboards that track pipeline health, recruiter productivity, time-to-fill, interview conversion rates, and candidate experience scores.
• Surface insights that help recruiters and hiring managers make faster, better decisions.
• Be a warm, responsive, and reliable point of contact for candidates.
• Use AI to personalize communication, reduce response times, and ensure no candidate ever falls through the cracks.
• Ensure every interaction, from first outreach to offer, feels fast, clear, and intentional.
• Represent Beast professionally and thoughtfully at every touchpoint.
• Identify opportunities to improve scheduling, tools, and processes.
• Build automations for scheduling, reminders, feedback collection, offer logistics, and onboarding handoffs.
• Create consistency and clarity as hiring volume increases.

Benefits

• Competitive Salary
• Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance
• Company contributions to employee Health Savings Accounts (HSA)
• 401k Plan with Safe Harbor company-matching
• Flexible vacation policy and paid company holidays
• Company-provided technology package
• Relocation assistance where applicable, including travel and company-provided housing for the first 90 days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed