Recruiting Partner, Talent Acquisition

TCWGlobal•Sunnyvale, CA

1d•Onsite

About The Position

The Institute of Foundation Models is seeking a hands-on Recruiting Partner & Talent Operations professional to support recruiting operations and hiring as the organization grows. The role partners with another recruiter to share recruiting responsibilities, primarily supporting General & Administrative hiring across Marketing, Operations, Coordinator, and similar functions. Approximately 10% of the role involves sourcing; most of the work focuses on full-cycle recruiting, interview coordination and scheduling, ATS management, reporting, and recruiting operations. Occasional support may be needed for specialized AI/ML, PhD-level, and Research searches. The successful candidate will independently manage recruiting processes while serving as an operational resource for the team. The role requires advanced ATS proficiency, including maintaining accurate recruiting data, running and interpreting reports, monitoring metrics, and using system functionality beyond basic candidate tracking. It is an on-site position in Sunnyvale, California, in a fast-paced startup and AI research environment where priorities may change quickly. The full-time schedule is Monday through Friday, with a flexible arrival time to accommodate commuting and business needs; employees are expected to complete a full eight-hour workday. The client is a research lab focused on building, understanding, using, and risk-managing foundation models. Its mission is to advance research, nurture the next generation of AI builders, and contribute to a knowledge-driven economy. The position is initially a 3–6 month temporary assignment with the possibility of conversion to permanent employment, though conversion is not guaranteed. Direct hire may also be considered for an ideal candidate.

Requirements

At least 5 years of Talent Acquisition or full-cycle recruiting experience, preferably in high-growth technology companies, startups, or comparable fast-paced organizations.
Experience managing the full recruiting lifecycle, including intake, sourcing, screening, scheduling, stakeholder communication, and offer support.
Strong experience coordinating interviews, sending calendar invitations, managing multiple participants, and handling logistics across time zones.
Advanced hands-on ATS experience, including navigating the system, pulling and interpreting reports, tracking metrics, and using multiple system functions.
Experience coordinating complex interviews involving candidates, hiring managers, interviewers, and internal stakeholders.
Experience managing calendar invitations for Microsoft Teams, Zoom, and other interview platforms.
Experience sharing recruiting workload and supporting G&A hiring across Marketing, Operations, Coordinator, and similar functions.
Experience maintaining recruiting pipelines, candidate records, requisitions, interview stages, and recruiting documentation.
Experience supporting recruiting at a growing technology company or startup where priorities and processes evolve quickly.
Experience using LinkedIn Recruiter and other recruiting tools.
Strong organization and attention to detail, with the ability to manage multiple requisitions, interviews, and changing priorities simultaneously.
Experience partnering directly with hiring managers and cross-functional stakeholders throughout recruiting.
Strong written and verbal communication skills for professional communication with candidates, hiring managers, and leadership.
Ability to work independently, take ownership, and operate effectively in a fast-paced, evolving startup environment.
Comfort with occasional sourcing for specialized AI/ML, PhD, and Research roles as business needs arise.
Ability to work on-site in Sunnyvale, California, Monday through Friday, and complete a full eight-hour workday while accommodating schedule flexibility and business needs.

Nice To Haves

Lever ATS experience, or similar ATS experience involving substantial use of recruiting dashboards, pipeline analytics, and process optimization.
Experience sourcing or recruiting specialized technical talent, including AI/ML, PhD-level, Research, or other highly specialized roles.
Experience supporting employer branding, recruiting process improvements, or talent operations initiatives.

Responsibilities

Manage full-cycle recruiting from intake meetings and job requirement alignment through sourcing, screening, interview coordination, stakeholder feedback, and offer support.
Partner with another recruiter to divide and manage open requisitions, priorities, and recruiting responsibilities.
Coordinate complex interview schedules among candidates, hiring managers, interviewers, and internal stakeholders, including calendar invitations and interview logistics across time zones.
Serve as a primary candidate contact, providing timely communication, interview preparation, professional follow-up, and a positive candidate experience.
Conduct intake meetings, clarify hiring requirements, align on candidate profiles, provide recruiting updates, and maintain communication with hiring managers.
Spend approximately 10% of the role on sourcing, primarily for G&A positions and occasionally for AI/ML, PhD-level, and Research roles.
Maintain accurate candidate records, requisition details, interview stages, and recruiting documentation in the ATS.
Pull, review, interpret, and maintain ATS reports to track recruiting activity, pipeline progress, and metrics; provide visibility into status and potential bottlenecks.
Monitor candidate pipelines, follow up on outstanding feedback, and help keep candidates and requisitions progressing.
Identify opportunities to improve recruiting workflows, interview scheduling, ATS utilization, reporting, and overall recruiting efficiency.
Maintain organized recruiting records and follow applicable employment, equal employment opportunity, and candidate data privacy requirements.