Recruiting Ops Associate

Sieve•San Francisco, CA

1d•$90,000 - $130,000•Onsite

About The Position

Sieve is a multimodal lab that curates training datasets across video, audio, images, text, and 3D. The company partners with leading AI labs and is scaling its team to meet growing demand. The Recruiting Ops Associate will run the operational engine behind hiring and help keep Sieve’s San Francisco office running well. Working closely with the Talent Team and Events & Community, this role supports a strong experience for candidates and current team members. The position owns interview logistics, ATS hygiene, and the candidate experience from initial contact through the first day, while ensuring the office is organized and welcoming. The role suits someone who is highly organized, communicates well, notices details, handles shifting calendars, and is willing to do hands-on work. All roles at Sieve are onsite in San Francisco five days per week.

Requirements

1–3+ years of experience in coordination, operations, or a similar people-facing operations role; experience at a fast-growing startup is ideal.
Strong execution skills, including being organized, dependable, and detail-oriented.
Clear written and verbal communication with candidates, teammates, and vendors.
Comfort with ambiguity and shifting priorities, and ability to keep multiple workstreams moving at once.
Sound judgment and discretion when handling confidential information.
Collaborative, low-ego attitude and willingness to do hands-on work.

Nice To Haves

Experience with an applicant tracking system (ATS); Ashby experience is a plus.
Comfort with calendar-heavy scheduling.

Responsibilities

Own interview scheduling from technical rounds through onsites, coordinating interviewer calendars and time zones.
Provide a thoughtful, responsive candidate experience by preparing candidates for each stage, hosting onsites, and supporting timely follow-ups.
Keep Ashby accurate and up to date, including stages, feedback, and notes.
Support the hiring team with sourcing and pipeline reporting as needed.
Coordinate pre-boarding and run onboarding, including equipment, accounts, first-day logistics, and the first week.
Keep the office organized, stocked, and welcoming by ordering supplies and snacks, restocking shared spaces, coordinating deliveries, and handling day-to-day office needs.
Manage vendor relationships and office services, including facilities, maintenance, cleaning, and building management.
Work with the Events & Community lead on operational tasks for office events.
Provide scheduling and logistics support to leadership as needed.
Identify bottlenecks and improve processes to make them simpler and more reliable.
Take on new priorities and help close gaps wherever needed.