Recruiting Operations Coordinator (Remote, US)

Sayari

4d • $38 - $46 • Remote

About The Position

This role sits at the center of Sayari's growth, running the operating layer of hiring. The coordinator will be responsible for scheduling every interview, partnering daily with talent acquisition partners and hiring managers, maintaining accuracy in Greenhouse, and building reports for leadership to inform company investment decisions. This is a visible position on a small, senior team that moves fast, offering a unique perspective on how a company builds its hiring engine during scaling. The coordinator will touch every function and work with every hiring manager, providing a vantage point into the business's scaling operations.

Requirements

• Two or more years in recruiting coordination, recruiting operations, or HR operations at a company that hires at pace.
• Hands-on Greenhouse experience, including requisition setup, interview kits, scorecards, job posts, permissions, and reporting.
• A track record of high-volume scheduling across multiple time zones without dropping detail; experience with twenty or more interviews in a week is expected.
• Genuine comfort working with busy, senior stakeholders, including strong follow-up skills and the ability to read the room.
• Real comfort with data and AI, with the ability and fluency to leverage AI to process, understand, and report on data.
• Clear and concise writing skills, as much of the job involves clear communication to unblock others.

Nice To Haves

• Experience supporting both commercial and government or cleared hiring processes.
• Exposure to international hiring across the UK, EMEA, or APAC.
• Working knowledge of Rippling, Juicebox, LinkedIn Recruiter, or a dedicated scheduling tool such as ModernLoop or GoodTime.
• Experience building reporting or documentation that remained in use after the creator moved on.

Responsibilities

• Own interview scheduling end to end, including building and booking panels, technical rounds, and executive interviews across US, UK, EMEA, and APAC time zones. Handle reschedules, conflicts, and last-minute changes seamlessly.
• Serve as the candidate's first point of contact, providing confirmations, prep materials, interviewer bios, and timely updates.
• Partner daily with talent acquisition partners and hiring managers, acting as their operating partner by setting up interview plans, lining up panels, keeping searches moving, and flagging decisions needed.
• Manage Greenhouse as a clean system of record, including requisition setup, stage configuration, interview kits, scorecards, job post publishing, and permissions.
• Build and publish the weekly talent report, covering pipeline by requisition, stage conversion, time to fill, offer activity, and interview feedback status.
• Keep feedback and approvals moving by surfacing interviews waiting on scorecards, tracking offer approvals, and reconciling open requisitions against the approved hiring plan.
• Manage the handoff to People Operations, coordinating the transfer from offer acceptance to the first day to ensure start dates, systems access, and onboarding logistics are handled.
• Document processes by building playbooks, interview guides, and manager one-pagers to make the process repeatable and improve recruiter efficiency.

Benefits

• Contract rate at the top of the market.
• Opportunity to own the operating layer of hiring for the entire company.
• Proximity to executive decision-making regarding headcount.
• Mandate to improve and document hiring processes.
• Opportunity to coordinate interviews for engineers, analysts, and go-to-market leaders building critical technology.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed