Recruiting Operations Coordinator

FieldAI • Irvine, CA

3d

About The Position

The Recruiting Operations Coordinator serves as the operational backbone of recruiting at FieldAI, playing a critical role in supporting the company’s fast-paced hiring efforts. This individual will own interview scheduling, candidate experience, recruiting operations, and ATS management, while acting as the connective tissue between hiring managers, recruiters, and candidates.

Requirements

• Proactive, highly organized, and detail-oriented problem solver
• Ability to independently manage recruiting coordination and operational processes in a dynamic startup environment
• Thrives in fast-moving situations, adapts quickly to changing priorities
• Maintains an exceptional standard of accuracy, communication, and candidate experience
• Ensuring seamless interview logistics
• Maintaining data integrity within the ATS
• Supporting recruiting process improvements
• Delivering a positive and professional experience for every candidate interaction
• Flexible, resourceful, and capable of balancing multiple priorities
• Contributing to operational excellence across the recruiting function

Nice To Haves

• Experience supporting technical hiring
• History of improving recruiting infrastructure, reporting, or operational processes
• Prior experience in a startup or hyper-growth environment
• Familiarity with tools like Notion, Slack, and G-Suite workflow automation
• Interest in robotics, AI, or future-of-work technologies

Responsibilities

• Own end-to-end complex interview scheduling across multiple time zones and teams
• Manage logistics, confirmations, and real-time adjustments with professionalism and speed
• Ensure a smooth, positive, and white-glove candidate experience
• Share prep materials, handle questions, and provide timely updates
• Maintain a warm, professional, and responsive communication style
• Maintain accurate data across our ATS and recruiting systems
• Identify bottlenecks and proactively recommend workflow improvements
• Ensure compliance and consistency across recruiting processes
• Partner with recruiters and hiring managers to support fast-paced hiring needs
• Coordinate hiring team calibration, debriefs, and alignment meetings
• Contribute to building scalable recruiting processes as we grow

Benefits

• We celebrate diversity and are committed to creating an inclusive environment for all employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed