Recruiting Operations Coordinator

FieldAI • Irvine, CA

5d • $60,000 - $80,000 • Onsite

About The Position

The Recruiting Operations Coordinator serves as the operational backbone of recruiting at FieldAI, playing a critical role in supporting the company’s fast-paced hiring efforts. This individual will own interview scheduling, candidate experience, recruiting operations, and ATS management, while acting as the connective tissue between hiring managers, recruiters, and candidates. This role requires a proactive, highly organized, and detail-oriented problem solver who can independently manage recruiting coordination and operational processes in a dynamic startup environment. The ideal candidate thrives in fast-moving situations, adapts quickly to changing priorities, and maintains an exceptional standard of accuracy, communication, and candidate experience. Key responsibilities include: Ensuring seamless interview logistics, maintaining data integrity within the ATS, supporting recruiting process improvements, and delivering a positive and professional experience for every candidate interaction. The Recruiting Operations Coordinator must be flexible, resourceful, and capable of balancing multiple priorities while contributing to operational excellence across the recruiting function.

Requirements

• Proactive, highly organized, and detail-oriented problem solver
• Ability to independently manage recruiting coordination and operational processes in a dynamic startup environment
• Ability to thrive in fast-moving situations and adapt quickly to changing priorities
• Exceptional standard of accuracy, communication, and candidate experience

Nice To Haves

• Experience supporting technical hiring
• History of improving recruiting infrastructure, reporting, or operational processes
• Prior experience in a startup or hyper-growth environment
• Familiarity with tools like Notion, Slack, and G-Suite workflow automation
• Interest in robotics, AI, or future-of-work technologies

Responsibilities

• Own end-to-end complex interview scheduling across multiple time zones and teams
• Manage logistics, confirmations, and real-time adjustments with professionalism and speed
• Ensure a smooth, positive, and white-glove candidate experience
• Share prep materials, handle questions, and provide timely updates
• Maintain a warm, professional, and responsive communication style
• Maintain accurate data across our ATS and recruiting systems
• Identify bottlenecks and proactively recommend workflow improvements
• Ensure compliance and consistency across recruiting processes
• Partner with recruiters and hiring managers to support fast-paced hiring needs
• Coordinate hiring team calibration, debriefs, and alignment meetings
• Contribute to building scalable recruiting processes as we grow

Benefits

• Solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments.
• Opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking.
• Work with a team that has a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from top organizations.
• Be part of the next robotics revolution.
• Work with innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions.
• Work with individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise.
• Be part of a fun, close-knit team on an exciting journey.
• Celebration of diversity and commitment to creating an inclusive environment for all employees.
• Candidates and employees are always evaluated based on merit, qualifications, and performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed