Recruiting & Onboarding Coordinator

MIND BODY OPTIMIZATION INC•Fort Worth, TX

4d•$52,000 - $58,000•Hybrid

About The Position

The Recruiting & Onboarding Coordinator is a key member of our Human Resources team, responsible for owning the full-cycle recruitment process across all company locations and service lines. This role serves as the primary point of contact for hiring managers and candidates throughout the recruitment lifecycle, with a primary focus on sourcing and placing advanced practice providers (APPs), licensed therapists, and administrative staff. In addition to recruitment, this position coordinates and monitors new hire onboarding activities to ensure a smooth, compliant, and welcoming transition into the organization.

Requirements

High School Diploma or GED
Full-cycle recruiting experience, preferably in a healthcare, behavioral health, or multi-site environment
Demonstrated experience recruiting licensed clinical providers (therapists, NPs, PAs, or similar) strongly preferred
Proficiency with applicant tracking systems (ATS) and HRIS platforms
Strong organizational skills with the ability to manage multiple open requisitions and competing priorities simultaneously
Excellent written and verbal communication skills; professional and empathetic interactions with candidates and new hires
Ability to exercise discretion and maintain confidentiality with sensitive employee information
Comfortable working independently in a hybrid environment across multiple time zones

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field (or equivalent combination of education and experience) preferred

Responsibilities

Manage end-to-end recruitment for all open positions across multiple states, including advanced practice providers (PMHNPs), licensed therapists (LCSWs, LPCs, LMFTs), associate clinicians (LPC-As, LMFT-As) and administrative/support staff
Partner with hiring managers to establish ideal candidate profiles and set realistic hiring timelines
Source candidates through job boards (Indeed, LinkedIn, etc.), professional associations, school partnerships, and referral networks
Screen resumes, conduct phone screens, and coordinate structured interview processes with clinical and operational leadership
Manage candidate communications throughout the process, ensuring a positive and professional experience from first contact through offer
Extend verbal and written offers; negotiate compensation within approved pay bands
Track all open requisitions, candidate pipelines, and hiring metrics in the applicant tracking system (ATS)
Develop and maintain provider-specific sourcing strategies to build a robust pipeline of licensed clinical talent
Serve as the central point of contact for new hire onboarding logistics, ensuring all pre-employment steps are initiated promptly upon offer acceptance
Assign onboarding tasks to new hires and relevant internal stakeholders (IT, credentialing, clinical supervisors, billing)
Monitor task completion and proactively follow up with new hires and department leads to address outstanding items prior to the start date
Coordinate licensure verification, background checks, and credentialing documents for licensed clinical staff
Ensure all required state-specific employment documentation is collected and properly filed in compliance with multi-state regulations
Facilitate new hire orientation scheduling and ensure completion of required training modules, compliance courses, and policy acknowledgments
Serve as a resource for new employees during their first 30-90 days, answering HR-related questions and connecting them with the right contacts
Continuously evaluate and improve onboarding workflows to reduce time-to-productivity and improve new hire satisfaction
Collaborate with credentialing, compliance, payroll, and clinical operations to ensure seamless transitions from candidate to employee
Maintain accurate records in the ATS and HRIS; generate regular recruiting and onboarding status reports for HR leadership
Track key metrics including time-to-fill, offer acceptance rate, and onboarding completion rates
Assist with workforce planning by providing data-driven insights on hiring trends and pipeline health