Recruiting HR Coordinator
About The Position
The Recruiting HR Coordinator supports the Human Resources department through the administration of recruiting activities, employee lifecycle processes, temporary workforce management, and employment compliance programs. This role is responsible for coordinating recruitment efforts, onboarding, maintaining employee records, overseeing temporary employee administration, and tracking visa and work authorization documentation to ensure compliance with company policies and applicable regulations. The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and committed to maintaining confidentiality while providing exceptional support to employees, managers, candidates, and external staffing partners.
Requirements
- High School Diploma/GED.
- 1+ years of experience in recruitment, HR, or related administrative roles.
- Familiarity with Applicant Tracking Systems (ATS) and other HR software.
- Experience using sourcing methods like Boolean search techniques.
- Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
- Excellent communication and interpersonal skills.
- Excellent organizational and time management skills, attentive to details, and can prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Excellent verbal and written communication skills in English.
- Must have and maintain a valid Arizona driver’s license.
- May be required to travel to other sites within Arizona to perform certain work functions.
Nice To Haves
- Bachelor’s degree in human resources, Business Administration, or a related field, preferred.
- Experience in construction industry, a plus.
Responsibilities
- Assist with scheduling interviews, including phone screens, virtual and in-person interviews for recruiters and hiring teams.
- Maintain accurate and up-to-date records in the Applicant Tracking System (ATS) and HR systems.
- Coordinate onboarding and offboarding activities, including employment documentation and new hire processes.
- Maintain employee personnel files and HR records in accordance with company policies and compliance requirements.
- Assist with employee status changes, employment verifications, and other HR administrative processes.
- Track employee work authorization documents, visa statuses, expiration dates, and related immigration records.
- Assist with visa compliance activities, including maintaining documentation and monitoring renewal deadlines.
- Support Form I-9 administration and employment eligibility verification processes.
- Coordinate onboarding, assignment tracking, and offboarding activities for temporary employees.
- Serve as a point of contact for staffing agencies and assist with temporary workforce administration.
- Prepare reports related to recruiting, employee records, visa compliance, and temporary workforce activity.
- Assist with HR audits, compliance initiatives, and special projects.
- Perform related administrative tasks and projects as needed.
- Other responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
