Recruiting Coordinator

Aston Carter•Seattle, WA

3d•$24 - $24•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an excellent candidate experience for a large tech company. This role serves as an integral partner in managing recruiting processes, coordinating interviews, and building strong relationships with candidates and internal stakeholders. The position offers an opportunity to broaden recruiting operations experience and contribute to building a high-performing organization of talented individuals.

Requirements

At least 1 year of recruiting coordinator or coordination experience.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Bachelors degree.
Experience scheduling interviews and meetings in a professional environment.
Experience coordinating multiple tasks and stakeholders simultaneously.
Strong administrative skills, including organization and documentation.
Effective written and verbal communication skills.
Experience working with applicant tracking systems (ATS).
High attention to detail and accuracy in data entry and scheduling.
Customer service mindset with a focus on supporting candidates and hiring teams.

Nice To Haves

Demonstrated superb customer focus and commitment to delivering a positive candidate experience.
Strong organizational skills with the ability to manage competing priorities.
Excellent oral and written communication skills for interacting with candidates and internal stakeholders.
Ability to work effectively in a fast-paced, quickly changing environment.
Proven ability to shift priorities and adapt to changing business needs on short notice.
Experience coordinating across multiple teams or departments is a plus.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and current information.
Confirm new hires in the recruiting systems and support smooth transitions from candidate to employee.
Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
Coordinate post-interview debrief meetings and prepare or distribute debrief materials for interview teams.
Identify and recommend opportunities to improve the candidate experience and increase scheduling efficiency.
Assist with the coordination and execution of additional recruiting activities and projects as needed.
Partner effectively with internal and external stakeholders while representing the recruiting organization professionally to all candidates.