Recruiting Coordinator

Ivo•San Francisco, CA

1d•Onsite

About The Position

Ivo is seeking a highly organized and resourceful Recruiting Coordinator who can keep our hiring pipeline moving. This role is ideal for someone who enjoys checklists, fast turnarounds, and clear communication. You’ll work closely with hiring managers and leadership to ensure a seamless and high-quality candidate experience while helping us build efficient hiring processes.

Requirements

Highly organized
Resourceful
Enjoys checklists
Enjoys fast turnarounds
Enjoys clear communication
Ability to coordinate calendars across time zones
Experience with ATS management
Experience with LinkedIn, job boards, and online communities for talent identification
Ability to gather feedback quickly
Ability to flag bottlenecks
Ability to suggest process tweaks
Ability to proactively share updates
Ability to flag risks or delays

Nice To Haves

Hands-on mentorship in sourcing and recruiting
Clear growth path into Senior Sourcer or Full-Cycle Recruiter
Exposure to hiring across multiple functions in a high-growth startup
Real ownership over building candidate pipelines

Responsibilities

Coordinate Zoom/Google Meet & in-person calendars across time zones
Manage scheduling logistics between candidates and interviewers
Send confirmations, reminders, and feedback requests
Ensure interviewers have scorecards and candidate info
Review incoming résumés against role scorecards
Maintain accurate and up-to-date candidate records in our ATS
Ensure candidates are moved through stages correctly and consistently
Remind interviewers to submit timely feedback
Conduct daily reviews of candidates to ensure no one is “stuck” in process
Use LinkedIn, job boards, and online communities to identify passive talent
Add prospects to our ATS (Ashby) with clean notes and tags
Collaborate with hiring teams
Gather feedback quickly, flag bottlenecks, and suggest process tweaks to improve speed and quality of hire.
Proactively share updates on candidate progress, scheduling, and bottlenecks
Flag risks or delays early to keep hiring processes moving