Recruiting Coordinator

Aston Carter•Seattle, WA

2d•$25 - $25•Onsite

About The Position

The Recruiting Coordinator supports a high-volume, fast-paced recruiting organization by partnering closely with recruiters, hiring teams, and candidates. This role manages end-to-end interview logistics, maintains accurate recruiting data, and serves as a primary point of contact for candidates, often providing their first impression of the organization. It is an excellent opportunity for someone who is highly organized, solution-oriented, and eager to broaden their experience within a top-tier talent acquisition environment.

Requirements

At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
Proficiency with MS Word, Excel, and PowerPoint.
Experience working with applicant tracking systems (ATS) or similar recruiting tools.
Bachelor’s degree.
Demonstrated ability to manage scheduling and administrative tasks in a structured, organized manner.
Experience supporting recruiting, talent acquisition, or administrative assistant functions.
Solution-oriented mindset with the ability to handle multiple priorities and shift gears quickly.

Nice To Haves

Strong customer focus with a commitment to providing an excellent candidate experience.
Exceptional attention to detail and organizational skills.
Strong oral and written communication skills for interacting with candidates, recruiters, and hiring managers.
Ability to work effectively in a fast-paced, quickly changing environment.
Comfort coordinating with both internal stakeholders and external candidates.
Ability to identify process improvements and contribute ideas to enhance recruiting operations.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
Update candidate records and job postings in applicant tracking and recruiting systems to ensure data accuracy and confirm new hires.
Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring teams.
Identify opportunities to improve the candidate experience and increase scheduling efficiency, and share recommendations with the recruiting team.
Assist with the coordination and execution of other recruiting activities and projects as needed to support the broader talent acquisition function.