Recruiting Coordinator

Specter • San Francisco, CA

7d

About The Position

Specter is seeking a Recruiting Coordinator to manage the logistics and candidate experience for all hires. This role is crucial for supporting hiring across various departments, including engineering, software, supply chain, and operations. The Recruiting Coordinator will act as the operational backbone of the hiring process, ensuring all candidates are progressing smoothly and that recruiters and hiring managers can focus on evaluation and closing. The role involves managing both virtual and on-site interview processes, including facility tours and in-person interviews. The ideal candidate will be highly organized, capable of managing numerous tasks simultaneously, and dedicated to providing a positive candidate experience.

Requirements

• 3-5+ years of recruiting coordination and/or executive assistant experience.
• Exceptional organizational skills, with the ability to manage many moving parts simultaneously.
• A warm and approachable demeanor, serving as the face of Specter to candidates and a daily partner to hiring managers.
• Strong written and verbal communication skills.
• Proficiency with Applicant Tracking Systems (ATS) and calendar management tools.

Responsibilities

• Own interview scheduling end to end, coordinating calendars across candidates, interviewers, and hiring managers, and managing reschedules effectively.
• Serve as the primary point of contact for candidates throughout the hiring process, providing clear information on logistics, timelines, and next steps.
• Manage logistics for onsite and virtual interviews, including scheduling rooms, preparing agendas, gathering interviewer prep materials, arranging facility tours, and coordinating candidate travel.
• Maintain a clean and up-to-date Applicant Tracking System (ATS) to ensure accurate pipeline data.
• Post and manage open job roles within the ATS and on external job boards.
• Collaborate with recruiters and hiring managers on interview debriefs, pipeline hygiene, and weekly hiring reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed