University Recruiting Coordinator

Aston Carter•Seattle, WA

7d•$24 - $24•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the company and requires an organizational expert who collaborates effectively with internal stakeholders and external candidates. The Recruiting Coordinator communicates clearly, adapts quickly to changing priorities, and contributes to building a high-performing organization of talented individuals. This position offers an excellent opportunity for someone seeking to broaden their experience and grow within a top-tier recruiting environment for one of the biggest worldwide .

Requirements

At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
Proficiency with MS Word, Excel, and PowerPoint.
Bachelor’s degree.
Experience with calendaring and scheduling in a professional environment.
Strong administrative skills with the ability to manage multiple tasks and priorities.
Customer service mindset with the ability to support candidates and internal stakeholders effectively.

Nice To Haves

Exceptional customer focus with a commitment to delivering a positive candidate experience.
Strong attention to detail and excellent organizational skills.
Clear and professional oral and written communication skills.
Ability to work effectively in a fast-paced, quickly changing environment.
Comfort collaborating with recruiters, hiring teams, and other internal partners.
Interest in growing a career within recruiting or talent acquisition.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
Update candidate records and job postings in recruiting systems to ensure accurate and timely information, and confirm new hires within the system.
Provide follow-up correspondence to candidates regarding their recruiting status through phone and email, maintaining a professional and positive candidate experience.
Track recruiting activities and compile candidate status information into weekly reports for the recruiting team and other stakeholders.
Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring decision-makers.
Identify and recommend opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
Assist in the coordination and execution of other recruiting activities and events as needed to support the overall recruiting function.