Recruiting Coordinator (fixed-term)

Everlaw•Oakland, CA

2d•Hybrid

About The Position

This is a full-time, non-exempt, fixed-term position (expected length of 6 months) based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr. The expected start time for this role is between 7-8 AM PT to help support our EST-based offices and interviewing needs. The role will own the interview coordination process and candidate experience from the first phone call through the final onsite, ensuring every applicant moves through our talent pipeline smoothly and professionally. In a fast-moving hiring environment, you’ll rely on your organizational skills, knowledge of team priorities, and relationships across the business to manage complex schedules and unscripted demands with a calm, collected demeanor.

Requirements

6+ months of experience in recruiting or recruiting coordination, supporting high-volume hiring or complex recruiting processes across different departments.
Hands-on experience with the ModernLoop scheduling platform and Greenhouse applicant tracking system (ATS).
Communicate clearly, quickly, and professionally with candidates, hiring managers, and recruiters.
Highly organized and thrive on managing multiple tasks, schedules, and priorities simultaneously.
Experience using Google Suite and intermediate knowledge of how to maintain and utilize basic spreadsheet functionality.
Authorized to work in the United States.
Everlaw is not sponsoring U.S. employment visas for this role.

Responsibilities

Schedule panel and onsite interviews across our offices based on well-defined interview plans.
Become a power user in our scheduling tool (ModernLoop) and applicant tracking system (Greenhouse) to accurately turn around scheduling requests in a timely manner.
Partner directly with our recruiters and hiring managers across the business to ensure candidates move through our recruiting process in a delightful and efficient manner.
Use documented interview plans to schedule candidates for their next touchpoints in our hiring process.
Welcome candidates onsite and give them tours of our Oakland HQ, providing an exceptional candidate experience, representing Everlaw’s values and culture.

Benefits

Comprehensive medical, dental, and vision coverage
Flexible Spending Accounts for health and dependent care expenses
Membership to Modern Health to support mental health and wellness
Paid parental leave
Company-sponsored life and disability insurance
401(k) plan with company matching of up to 4% of eligible annual compensation
An accrual of 17 paid vacation days, 11 federal holidays, and paid sick leave
Hybrid work with regular work-from-home days and flexibility for life's logistics
Monthly home internet reimbursement, plus a stipend for your desk setup
Catered lunch each workday, plus snacks and company-wide events in our offices