Recruiting Coordinator

FitzMark • Indianapolis, IN

3d • Onsite

About The Position

FitzMark is seeking a Recruiting Coordinator to support its recruiting process and help deliver a streamlined candidate and new-hire experience. The role contributes to building a strong talent pipeline, maintaining the applicant tracking system, and developing effective working relationships with recruiters, hiring managers, trainers, universities, and HR colleagues. It also supports pre-employment processing and onboarding for new hires across multiple locations.

The position works alongside Talent Acquisition Specialists and the HR Department on candidate sourcing, recruiting administration, background checks, onboarding, event coordination, and process optimization. The ideal candidate has an HR background, recruitment coordination experience, and a passion for working with people.

The role is based onsite at FitzMark’s downtown Indianapolis office, with hours Monday through Friday, 8:00 AM to 5:00 PM.

Requirements

• Excellent verbal and written communication skills.
• Strong administrative skills, including organization and attention to detail.
• Experience working with Microsoft Office Suite and an applicant tracking system (ATS).
• Team-oriented and collaborative.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• One year of Talent Acquisition or recruiting experience.
• One to two years of professional and administrative experience.

Responsibilities

• Update and maintain the applicant tracking system alongside Talent Acquisition Specialists.
• Source candidates using a variety of methods to build a robust candidate pipeline.
• Track the status of offer letters, referral bonuses, and other recruiting correspondence.
• Communicate internally with hiring managers, trainers, and the Talent Acquisition team to provide consistent updates and maintain effective working relationships.
• Work with the HR Department to initiate and process background checks and onboard new hires in the HRIS.
• Coordinate travel arrangements for new hires and the recruiting team as needed.
• Assist branch leadership and trainers in executing New Hire Day 1.
• Manage registration, coordination, travel, follow-up, and campus relations for University Career Fairs.
• Prepare recruitment materials for events and platforms.
• Support recruiting projects and assist with process optimization.
• Maintain a positive candidate experience through the offer and onboarding process, creating a seamless transition for new employees.

Benefits

• Paid industry training.
• On-site gym in Indianapolis, Chattanooga, and Birmingham.
• Comprehensive medical, vision, and dental benefits.
• Company-provided life insurance and an optional additional policy.
• 401(k) with company match or Gradifi student loan repayment assistance.
• Employee Assistance Program (EAP).
• Health and wellness program.
• Paid PTO and holidays, plus an unlimited PTO policy after the one-year anniversary.
• Casual dress code.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed