Recruiting Coordinator

HirexHire • Chicago, IL

4d • Remote

About The Position

HirexHire (pronounced hire by hire) is a Chicago-based recruiting and talent consultancy that integrates with companies short-term to provide long-term talent solutions. We take a seat in our client’s everyday operations to understand their people's goals, gaps, and challenges. We then develop and implement the processes and technologies to execute a sustainable and scalable talent plan. We partner with companies expecting or experiencing high growth that need to hire at scale or fill a critical role rapidly. Our clients are not looking for quick-fix placements but are thoughtfully building a hiring strategy to scale their businesses. As a Recruiting Coordinator, your focus is on supporting all aspects of the full lifecycle recruiting process in collaboration with our Recruiting Consultants, clients, and candidates. You can expect to help write job descriptions and manage job postings, source and screen resumes, coordinate interviews, and create, send, and collect offers and onboarding documents for our customers. This person will be one of two primary points of contact for our clients regarding candidates in process, interview scheduling, and overall pipeline activity and metrics. There will be many different people to meet and work with, so we look for candidates who are genuinely interested in our clients’ teams and cultures and attentive to the needs of others. Our team is small and growing, so you can expect to wear many hats and take ownership of broader organizational initiatives to improve our operations and services.

Requirements

• Bachelor’s degree or equivalent experience
• Minimum 2 years of recruiting experience in a recruiting coordinator, recruiting assistant, sourcing, or similar corporate or agency recruiting role
• Experience supporting recruitment for technical talent - such as software engineers, developers, and IT professionals - and the ability to understand technical concepts, tools, and roles
• Excellent customer service and confidence communicating with hiring managers, candidates, and cross-functional partners
• Familiarity with applicant tracking systems and recruiting tools such as Greenhouse, Workable, Ashby, and LinkedIn Recruiter
• A proactive, solutions-oriented mindset with a strong bias toward action

Nice To Haves

• Experience supporting a software, technology, start-up, or venture capital or private equity-backed organization is a plus

Responsibilities

• Support Recruiting Consultants and clients across all stages of the recruiting process, ensuring strong organization, communication, and follow-through
• Assist with role intake, job description development, sourcing, candidate screening, interview coordination, offers, and onboarding support
• Develop and manage job postings across appropriate channels to attract qualified, targeted talent
• Source, screen, and assess candidates while building and maintaining strong, diverse talent pipelines
• Coordinate and facilitate phone, video, and in-person interviews, ensuring an efficient and organized interview process
• Maintain clear, timely communication with candidates and hiring managers, providing transparency throughout the recruiting lifecycle
• Track recruiting activity and key performance metrics, delivering regular updates and insights to stakeholders

Benefits

• Health, Dental, and Vision Insurance
• 401(k) with company match
• Flexible Remote Work Environment
• Unlimited PTO
• Your Choice of New Technology (Mac or Windows)
• Quarterly Team Outings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree