Recruiting Coordinator

Overland AI•Seattle, WA

3h•$30 - $46•Onsite

About The Position

Overland AI is hiring a Recruiting Coordinator to own the logistics that keep its hiring process running smoothly. This full-time, in-office position is based in Seattle, Washington. The coordinator will partner with recruiters, hiring managers, and interview panels across engineering, operations, and corporate teams, supporting requisitions and creating a well-organized, welcoming candidate experience from first contact through final decision. The role involves coordinating interviews, hosting candidates onsite, maintaining the applicant tracking system, communicating with candidates and hiring teams, and tracking recruiting metrics. Employment is contingent on the ability to comply with U.S. export control laws because the position may involve access to export-controlled technology.

Requirements

1–3 years of experience in recruiting coordination, people operations, HR, executive assistance, or a similar high-volume coordination role.
Strong organizational skills and excellent attention to detail.
Clear written and verbal communication skills, including the ability to keep multiple stakeholders informed proactively.
Ability to handle sensitive and confidential information, including compensation, offer details, and candidate feedback, with discretion.
Comfort managing a high volume of scheduling requests and competing priorities simultaneously.
Proficiency with Microsoft Outlook, Slack, and similar collaboration tools, and ability to learn new systems quickly.
Proficiency with applicant tracking system platforms; the company uses Rippling.
Ability to comply with U.S. export control laws.

Nice To Haves

Experience coordinating interviews or scheduling in defense tech, aerospace, robotics, or another technical industry.
Familiarity with cleared hiring processes or recruiting for roles requiring U.S. citizenship or security clearances.
Experience supporting high-volume recruiting sprints or rapid-growth hiring at a startup.
Background in hospitality, events, or another role where creating a great experience for people was central.

Responsibilities

Own end-to-end interview scheduling, including coordinating across time zones, managing calendar conflicts, and ensuring candidates and interviewers are informed and on time.
Host candidates during onsite interviews at the Seattle office and provide a warm, professional candidate experience.
Keep candidates and hiring teams informed throughout the hiring process through clear, timely communication.
Maintain accurate and current candidate records, interview scorecards, and status updates in Rippling, the applicant tracking system.
Partner with recruiters and hiring managers to anticipate needs, flag bottlenecks, and keep requisitions moving through the pipeline.
Track and report recruiting metrics, including time-to-schedule, pipeline volume, and interview completion rates, and surface what is working and what is not.
Identify and address inefficiencies in recruiting coordination processes to make them faster, cleaner, or less error-prone.