Operational Recruiting Coordinator

Aston Carter•Seattle, WA

5d•$24 - $24•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced talent acquisition environment for large-tech. This role is an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often serving as the candidates first point of contact. You will coordinate interviews, maintain accurate records, support hiring managers, and help improve processes that enhance the candidate experience. This position is ideal for someone who enjoys organization, communication, and the challenge of supporting a growing organization of talented individuals.

Requirements

Minimum of 1 year of experience as a recruiting coordinator or in a similar customer service role.
Experience working in an office or administrative environment with responsibility for scheduling and organizing activities.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Strong attention to detail with the ability to manage multiple tasks accurately and efficiently.
Effective talent acquisition support skills, including coordinating interviews and maintaining candidate records.
Excellent organizational abilities and the capacity to shift priorities quickly in a fast-paced environment.
Strong oral and written communication skills, with the ability to interact professionally with internal and external stakeholders.
Bachelors degree required!

Nice To Haves

Demonstrated superb customer focus and a commitment to providing a positive candidate experience.
Exceptional organization skills, including the ability to manage complex scheduling needs.
Ability to work effectively in a fast-paced, quickly changing environment and adapt to new processes or priorities.
Comfort working with recruiting systems or applicant tracking systems to update records and generate reports.
General administrative experience supporting teams, including preparing materials and coordinating meetings.

Responsibilities

Schedule interviews and phone screens, working directly with candidates and hiring managers to ensure timely and accurate coordination.
Arrange travel logistics for visiting candidates when required, ensuring a smooth and professional interview experience.
Update candidate records and job postings in recruiting systems, maintaining accurate and current information throughout the hiring process.
Confirm new hires in the recruiting systems and ensure all relevant data is properly recorded.
Provide follow-up correspondence to candidates regarding their recruiting status via phone and email in a timely and professional manner.
Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
Coordinate post-interview debrief meetings and prepare debrief materials for hiring teams.
Identify opportunities to improve the candidate experience and enhance scheduling efficiency within the recruiting process.
Assist in the coordination of additional recruiting activities and administrative tasks as needed to support the broader recruiting team.