Recruiting Coordinator (Temp)

Lightmatter•Mountain View, CA

9d•$35 - $38•Hybrid

About The Position

Lightmatter is seeking a Recruiting Coordinator to support its rapid growth in the AI data center infrastructure sector. The company has developed a novel 3D-stacked photonics engine, Passage™, for AI and HPC workloads. This role is crucial for assembling the world-class talent needed to advance photonic-based computing. The Recruiting Coordinator will be responsible for the logistics of the interview process, ensuring a positive and organized experience for candidates and internal teams.

Requirements

2+ years of experience in high-volume interview scheduling, managing 50+ interviews per week in a fast-paced, tech-focused environment.
Proven ability to coordinate across multiple zones while maintaining scheduling accuracy and a professional candidate experience.
Track record of managing multiple concurrent hiring pipelines, prioritizing effectively and adapting quickly when schedules shift.
Tech-savvy with the ability to learn new tools rapidly; comfortable working across ATS platforms (e.g., Greenhouse), scheduling software (e.g., GoodTime, Calendly), and video conferencing tools.
Strong written and verbal communication skills, direct, polished, and capable of representing the company well in every candidate interaction.
Service-oriented approach with demonstrated success delivering a high-quality experience to both candidates and internal stakeholders under time pressure.
Natural process optimizer who actively looks for ways to reduce manual lift and improve scheduling reliability.
Candidates should have capacity to comply with the federally mandated requirements of U.S. export control laws.

Nice To Haves

Bachelor degree.
Demonstrated ability to work autonomously, exercising sound judgment when recruiters or hiring managers are unavailable.
Familiarity with Greenhouse or similar ATS and scheduling automation platforms.
Curiosity about technology and how photonic technology is reshaping AI infrastructure and high-performance networking.

Responsibilities

Own end-to-end scheduling for a high volume of candidate interviews and debrief meetings across all hiring stages, from phone screens to final rounds.
Coordinate complex virtual and in-person interview loops spanning multiple time zones while keeping appropriate stakeholders informed while ensuring every participant has confirmed availability, has accurate links, and necessary context ahead of each session.
Manage real-time calendar conflicts and last-minute reschedules with speed and composure, keeping the hiring process moving without disruption.
Serve as the logistical point of contact between candidates and internal teams, delivering a seamless, professional experience from first touchpoint to offer.
Partner with recruiters to continuously audit and improve scheduling workflows, update email templates, identify opportunities to introduce smarter tooling or eliminate manual steps.
Orchestrate a polished "day-of" experience for every candidate, confirming access, surfacing the right information, and providing live support so no one walks into an interview unprepared.
Bring a high-ownership mindset to the role, stepping in to support the team when requested and upholding the quality of the hiring mission.