Recruiting Coordinator

Aston Carter•Seattle, WA

10d•$25 - $25•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the organization and plays a key part in creating a smooth, professional, and positive hiring experience. The ideal candidate thrives in a dynamic environment, communicates clearly with both internal and external stakeholders, shifts priorities quickly when needed, and enjoys contributing to the growth of a talented workforce. This position offers an excellent opportunity to broaden recruiting experience and develop skills within a top-tier talent acquisition function.

Requirements

At least 1 year of recruiting coordinator or coordination experience.
Proficiency with MS Word, Excel, and PowerPoint.
Bachelor’s degree.
Experience in recruiting, talent acquisition, and administrative coordination.
Ability to manage scheduling and logistics for multiple stakeholders.

Nice To Haves

Strong customer focus with a commitment to delivering an excellent candidate experience.
Exceptional attention to detail and organizational skills.
Strong oral and written communication skills for interacting with candidates and internal teams.
Ability to work effectively in a fast-paced, quickly changing environment.
Comfort collaborating with both internal and external clients and candidates.
Interest in developing a career within recruiting and talent acquisition.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
Maintain and update candidate records and job postings in recruiting systems, ensuring accurate data entry and timely confirmation of new hires.
Provide follow-up correspondence to candidates regarding their recruiting status via phone and email, delivering clear and professional communication throughout the process.
Track recruiting activities and compile candidate status information into a weekly report to keep stakeholders informed of progress.
Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring teams.
Identify opportunities to improve the candidate experience and enhance scheduling efficiency, suggesting and supporting process improvements.
Assist in the coordination and execution of other recruiting activities as needed, supporting the broader talent acquisition team.