TEMP Part-Time Recruiting Coordinator/HR Operations Support
About The Position
The Part-Time Recruiting Coordinator and HR Operations Support role is responsible for providing reliable, focused, and timely support for recruiting coordination, candidate logistics, HR administrative processes, and HR-related purchase order management. This role is designed to support the recruiting team by ensuring recruitment and HR operational activities are executed smoothly, consistently, and with strong attention to detail. The role requires excellent follow-through, clear communication, and the ability to manage defined responsibilities without expanding scope before prior approval. The ideal candidate is organized, responsive, detail-oriented, demonstrates good judgment and ensures assigned work is completed accurately, efficiently, timely and reliably.
Requirements
- B.S. with three years’ HR, administrative or customer support experience, or equivalent experience
- Microsoft Outlook, Word and Excel whiz
- Experience with recruiting software required
- Demonstrates collaboration and teamwork. Works well with others and understands that collaboration leads to better results.
- Possesses strong communication skills. Communicates clearly, concisely, and professionally. Listens actively to build understanding.
- Exhibits strong interpersonal skills and self-awareness. Builds and cultivates strong and enduring relationships with others. Acts with humility and understands own strengths and weaknesses.
- Shows continuous improvement and a commitment to self-management and development. Operates with a continuous improvement mindset and continuously seeks to expand own knowledge and capabilities.
- Demonstrates a patient focus. Puts the patient first in actions and decisions taken.
Responsibilities
- Promptly scheduling candidate interviews with hiring managers, interview teams, and executives
- Coordinating onsite and virtual interview logistics
- Serving as the go-to contact for onsite and virtual candidates regarding interview timing, logistics, and general process questions
- Working with onsite administrative support for executive schedules when needed
- Ensuring interview schedules are timely, accurate, confirmed, and communicated clearly
- Tracking interview progress and identifying scheduling delays, gaps, or risks
- Gathering interview feedback from interviewers and following up when feedback is missing
- Providing regular updates to the recruiting team on candidate status, scheduling progress, feedback collection, and any process issues
- Assigning defined recruiting or HR administrative tasks to the virtual admin team.
- Monitoring completion of assigned tasks.
- Ensuring the virtual team’s work is accurate, timely, and aligned with HR expectations.
- Escalating performance, quality, timing, or communication issues to the recruiter or Head of HR.
- Using the virtual admin team for appropriate administrative support rather than taking on all work directly.
- Managing HR purchase orders and related follow-up
- Tracking HR-related invoices, approvals, and vendor documentation as requested
- Supporting HR document organization and process tracking
- Assisting with HR communications, scheduling, logistics, and follow-up as directed
- Supporting other HR-related administrative tasks assigned by the Head of HR
- Provide regular updates on recruiting coordination activity in an organized way, i.e. requisition report, and/or ATS reporting
- Flag delays, bottlenecks, incomplete feedback, scheduling conflicts, or candidate issues early
- Communicate clearly when capacity is limited, or able to take on new tasks
Benefits
- The pay range for this position starts at $45.00/hour.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
