HR Admin. & Recruiting Coordinator

INPO External•Atlanta, GA

9d•Onsite

About The Position

The HR Coordinator reports to the manager of HR Services. This person coordinates, oversees, and performs a wide variety of administrative support activities for the HR Services department.

Requirements

Strong knowledge and proficiency in Microsoft Office 365, including Word, Excel, Outlook, OneNote, PowerPoint, Teams, and SharePoint
Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, and other virtual meeting platforms
Strong verbal and written communication skills to interact professionally with colleagues and external contacts
Strong organizational, time-management, problem-solving, and decision-making skills
Prior experience working within an HRIS
Ability to maintain strong attention to detail (minimal errors) and produce high quality work products
Ability to effectively learn, use, and manage technology
Ability to work independently as well as in teams/groups
Ability to work and maintain confidentiality of highly sensitive/private information
Must be able to work prolonged periods of sitting at a desk and working on a computer
Must be able to work under minimal supervision
Must have a US state or territory issued Real ID compliant driver’s license or identification card

Nice To Haves

Bachelor’s degree in a relevant specialty area
At least two years of administrative support or HR experience

Responsibilities

Schedules and coordinates phone, virtual, and on site interviews
Provides administrative support to HR department and team members, such as meeting logistics, filing, mail management, records storage, etc.
Maintains, updates, and distributes new and exiting employee checklists to applicable employees
Processes and files I-9 forms and eVerify cases, conducting regular I-9 audits to ensure data accuracy and compliance
Supports recruiting process by scheduling interviews for all internal and external candidates, preparing interview documentation, maintaining applicant records, collecting interview guides and summary sheets, etc.
Assists with HRIS related requests by activating and resetting accounts, processing and maintaining qualification cards, processing AWS requests, approving timesheets, assigning delegations, and answering general HRIS-related employee questions
Keeps file storage accurate and up to date by maintaining and improving current filing system, performing regular audits and correcting any discrepancies
Responds to routine employee and management HR inquiries and requests and refers escalated issues to appropriate HR team member
Maintains internal and external SharePoint sites with up-to-date materials to support the HR function with guidance from the appropriate HR team member
Administers employee surveys as necessary
Performs other duties as assigned