Recruiting Coordinator/HR Operations Assistant (Workday)

Cumming Group•St. Louis, MO

About The Position

The Recruiting Coordinator/HR Operations Assistant supports the day-to-day coordination and administration of the Talent Acquisition function, with a strong focus on Workday Recruiting. This role manages core recruiting processes in the system, including job postings, candidate updates, offer letters, and reporting, while also coordinating interviews, pre-employment activities, and onboarding support. The ideal candidate is highly organized, detail-oriented, and confident working independently in Workday.

Requirements

Associate degree or an equivalent combination of education and relevant experience preferred.
2+ years of experience in recruiting coordination, Talent Acquisition operations, HR administration, or a related field.
Strong hands-on experience with Workday Recruiting is required, including requisition posting, candidate management, offer-letter workflows, approvals, and reporting.
Proficiency with Microsoft Outlook and Excel, including experience coordinating multiple calendars and maintaining trackers.
Strong organization, follow-through, and attention to detail.
Clear, professional communication and a service-oriented approach with candidates and internal partners.
Ability to handle confidential information with discretion.
Comfort working with spreadsheets, recurring reports, and multiple priorities both independently and as part of a team.

Nice To Haves

Exposure to onboarding, background checks, expense reporting, or operational reporting is a plus.

Responsibilities

Create, post, and update job requisitions in Workday and associated recruiting platforms, while maintaining accurate candidate and requisition information throughout the hiring process.
Prepare offer letters in Workday, monitor approval workflows, distribute approved offers, and complete required system updates through acceptance and hire.
Coordinate interviews, invitations, confirmations, and candidate communications, and close requisitions in Workday following successful starts.
Provide occasional support for sourcing and other recruiting activities as needed.
Coordinate background checks and other pre-employment requirements, following up on outstanding items and escalating issues when appropriate.
Support onboarding documentation, internal handoffs, and start-date readiness from offer acceptance through the employee’s first day.
Maintain core recruiting trackers and prepare routine or ad hoc reports for team and leadership needs.
Support the tracking of referral bonuses, Talent Acquisition expenses, bonuses, and accruals in coordination with Human Resources, Payroll, and Finance.
Provide backup support for routine Talent Acquisition administrative and reporting activities and help maintain accurate, efficient processes.