Recruiting Assistant

Strategic Legal Practices•Los Angeles, CA

1d•$70,000 - $90,000•Onsite

About The Position

We are looking for a Legal Recruiting Assistant who thrives in a high-volume, fast-paced environment and gets genuine satisfaction from bringing order to chaos. This is not a passive support role. You will be hands-on across HR operations, recruiting, onboarding, compliance tracking, and documentation — working directly with the Head of HR and C-Suite leadership to keep HR running smoothly at scale. If you are the kind of person who color-codes your folders for fun, follows up before being asked, and already knows what ChatGPT, Notion, and ADP are — keep reading.

Requirements

1–3 years of HR, administrative, recruiting, or legal operations experience
Exceptional attention to detail — you catch what others miss and it bothers you when things are off
Strong organizational skills with a demonstrated ability to manage multiple priorities simultaneously
Comfortable with ambiguity — you can take a messy situation, identify the pieces, and create structure
Proficient in Microsoft Office Suite (Excel especially) and Google Workspace
Actively uses AI tools in daily work and genuinely curious about how technology can improve processes
Clear, professional written communication — you write clean, concise documents without being told to
Proactive by nature — you anticipate what's needed next and act before being asked
Discretion and good judgment when handling confidential employee information

Nice To Haves

Familiarity with California employment law basics (at-will employment, FEHA, leave laws, I-9 compliance)
Experience with ADP Workforce Now or similar HRIS platforms
Background in a law firm, legal operations, or professional services environment
Exposure to immigration-related HR processes (H-1B, OPT/EAD, I-9 compliance)
Experience building Excel trackers, templates, or workflow tools

Responsibilities

Maintain and organize employee records, HR files, and compliance documentation with meticulous accuracy
Draft, format, and manage HR documents including offer letters, corrective actions, separation notices, accommodation correspondence, and onboarding materials
Track deadlines, follow-ups, and action items across multiple concurrent employee matters
Support benefit administration, I-9 compliance, and employment verification processes
Assist with payroll data entry, audit support, and cross-referencing records
Post job listings and manage applicant flow across platforms (LinkedIn, Indeed, ADP, etc.)
Screen resumes and assist in scheduling interviews and coordinating with hiring managers
Draft outreach messages, maintain recruiting trackers, and keep candidate pipelines organized
Support the Talent Acquisition team with logistics, communications, and candidate experience
Coordinate new hire onboarding from offer acceptance through Day 1 — paperwork, system access, equipment, and scheduling
Maintain onboarding checklists and ensure all steps are completed and documented on time
Support offboarding logistics including exit documentation, system deprovisioning coordination, and final paycheck tracking
Use AI tools (ChatGPT, Claude, etc.) to draft communications, analyze data, and automate repetitive tasks
Work fluently in Excel/Google Sheets to maintain trackers, audits, and HR data reports
Support HR systems including ADP Workforce Now, Adobe Sign, and internal databases
Help build and maintain process documentation so institutional knowledge is captured and accessible