Recruiting Assistant

CNS Healthcare • Novi, MI

4d • $19 - $22

About The Position

The Recruiting Assistant is responsible for supporting talent acquisition
activities for the agency by supporting the recruiting team with pre-screening
activities, employee onboarding, system updates, and other administrative tasks.

As a Certified Community Behavioral Health Clinic, CNS Healthcare's mission is
to serve the people of our communities. We are expanding our recruiting team and
are seeking a Recruiting Assistant to support our talent acquisition activities
by supporting the recruiting team with pre-screening activities, employee
onboarding, system updates, and other administrative tasks.

Requirements

• High School Diploma or General Education Diploma (GED)
• At least 2+ years of experience providing support in human resources, onboarding, recruiting, and/or talent acquisition activities
• Proficient with computers and Microsoft office products including Word, Outlook, and Excel
• General understanding of computer hardware and software systems
• Ability to format documents and use proper grammar, punctuation, and spell check
• Ability to analyze information, research issues, pay attention to detail, and meet deadlines
• Ability to operate standard office machines such as photocopiers, faxes, computers, and video/tele-conferencing equipment
• Ability to understand and value cultural and ethnic differences, their alternatives perspectives, lifestyles, etc.
• Ability to work collaboratively and build positive working relationships
• Ability to communicate effectively, professionally, and courteously
• Ability to use discretion and judgmental when handling matters of a sensitive or confidential nature
• Ability to be forward thinking and take initiative to accomplish goals and objectives of the department
• Ability to work in a fast-paced office environment with the usual pressures of managing multiple priorities with time constraints
• Valid and unrestricted Michigan Driver’s License
• Reliable transportation and current proof of auto insurance

Nice To Haves

• Prior experience utilizing applicant tracking systems and human resource information systems
• Experience with Microsoft Teams, PowerPoint, SharePoint and/or Smartsheet
• Associate's degree

Responsibilities

• Responsible for the onboarding process for new hires and transfers.
• Coordinate and facilitate timely pre-screening activities with external vendors for job applicants including, but not limited to, health screenings, drug screenings, and background checks.
• Review pre-screening results to ensure compliance with agency requirements.
• Partner with the recruiting and human resource team to provide support to the talent acquisition process and determine appropriate course of action, referral, and/or response when issues arise.
• Align new employees with direct supervisors and their teams and serve as the main point of contact throughout the onboarding process.
• Schedule and conduct onboarding meetings with candidates to complete and process all required paperwork and documentation.
• Ensure the timely transmission and communication of candidate information and files to the appropriate parties.
• Prepare the employee file in accordance with policies and procedures to ensure compliance with regulatory requirements.
• Audit data and set up employee profiles in internal HR systems; assist with the coordination, preparation, and distribution of employee documentation.
• Follow-up with new hires, promotions, and transfers at regular intervals to assess job satisfaction.
• Create, update, and maintain job postings through the applicant tracking system.
• May support talent acquisitions events including career fairs.
• Provide support to the talent acquisition and human resources team as needed.
• Assist with the preparation of various ad-hoc and recurring reports in an accurate, thorough, and timely manner.
• Maintain electronic file system to ensure that information is readily available and accessible.
• Create documents, forms, spreadsheets, and presentations using Microsoft Office and other tools.
• Attend and conduct meetings in-person in the office or the community, virtually through video (audiovisual), and by phone (voice only) as required.
• Travel off-site as needed for various opportunities including meetings, conferences, activities, and events.
• Ensure that the CNS Healthcare standards of service are applied to interactions with individuals served, guests, and staff.
• Participate in and promote departmental and agency quality improvement initiatives.
• Assume responsibility for professional growth by current reading and attendance at educational programs and conferences.
• Maintain knowledge and compliance with established policies and procedures, corporate compliance program, code of ethics, applicable federal, state, and local laws and regulations, HIPAA standards, and other regulatory programs.
• Perform other related duties as assigned.

Benefits

• Comprehensive medical insurance options
• Employer-paid benefits including dental, vision, life, and short-term disability insurance
• Retirement program with generous company default contribution and match
• Generous PTO program starting at 18 days annually
• 16 paid holidays, including 3 floating holidays
• Paid parental leave
• Student loan forgiveness eligibility, including Public Service Loan Forgiveness (PSLF), HRSA, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees