Recruiting Assistant

Barbier Security Group•Novato, CA

1d•Onsite

About The Position

Barbier Security Group (BSG) is seeking a dynamic and organized individual to join their team as an In-Office Recruiting Assistant. This role will provide support for various recruiting duties during a period of increased hiring activity. This is a temporary assignment, expected to last at least two months, with potential for extension. The efforts of this role will support the Operational and Human Resource objective of serving clients by hiring qualified Security personnel. The ideal candidate will provide excellent customer service and efficient administrative support by assisting in the Recruitment and Onboarding processes, as well as applicant screening and phone interviews.

Requirements

Proven experience (2 years) as an Administrative Assistant or similar role.
Familiarity with recruitment, onboarding processes and basic HR functions.
Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
Proficient in Microsoft Office Suite and basic HR software.
Detail-oriented with a proactive and positive attitude.
Able to thrive in a fast-paced environment.
Ability to maintain confidentiality and handle sensitive information.
Process oriented with high attention to detail, and triage a problem quickly providing precise/clear information while working under minimum supervision.
Must be able to sit for long duration, perform tasks involving repetitive hand motions (typing/filing), reading from multiple computer screens, and occasionally lift up to 40 pounds in a standard office environment.
Must be able to commute M-F to office in Marin County - work is 8 hour shifts - may include weekends on occasion.

Nice To Haves

Additional education or certification in HR or in office administration a plus.
2 years previous experience in an administrative or recruitment role is highly desirable.

Responsibilities

Provide general administrative support to ensure the smooth functioning of the office.
Answer and direct phone calls, manage emails, and handle office correspondence.
Provide an efficient and high-touch experience for customers to include the public, applicants and employees.
Conduct follow up calls to New Hires, confirm interviews, maintain calendars.
Maintain and organize office files, documents, and records.
Assist in most phases of the full recruitment life cycle, resume screening, and scheduling interviews.
Coordinate and communicate with candidates and hiring managers to ensure a seamless recruitment process.
Conduct initial candidate phone screenings and participate in interviews.
Assist with processing Background and Drug screen checks, monitoring for timely completion.
Assist in the onboarding process for new hires, including preparing necessary documentation and facilitating Orientation sessions.
Welcome New Hires to training, set up/prepare rooms.
Assist in maintaining uniform inventory, prep and issuance to New Hires, coordinate delivery and exchanges for Officers.
Collaborate with the HR department to maintain accurate employee records.
Assist in the coordination of HR-related events, training sessions, and employee engagement initiatives.
Assist in the verification of I9s.
Maintain and update employee databases, ensuring accuracy and confidentiality of information (ex: Indeed, Greenhouse, Google Suite).
Organize and categorize candidate information for easy retrieval.
Coordinate office logistics, including meetings, interviews, conferences.
Order and manage office supplies/ uniform inventory ensuring supply, availability and cost-effectiveness.
Additional duties and responsibilities as assigned.