Administrative Specialist

Aston Carter•Indianapolis, IN

1d•$25 - $30•Onsite

About The Position

This onsite, 6 month contract role provides critical support during a peak busy season by coordinating and running new hire orientations, reviewing and organizing applicant data, and completing a variety of administrative tasks related to recruitment and onboarding. You will help ensure a smooth and efficient hiring process while maintaining accurate records in a fast-moving, upbeat office environment.

Requirements

1–2+ years of experience working in a professional office setting
Proficiency with Microsoft Office, including Excel, Teams, Word, and Outlook
Experience providing administrative support in an office environment
Strong data entry skills with attention to detail and accuracy
Ability to review and screen resumes and applications for relevance
Experience supporting recruiting, recruitment, or talent acquisition activities
Capability to lead or facilitate orientation sessions or group meetings
Strong organizational skills for documentation, tracking, and record maintenance
Effective communication and customer service skills when interacting with applicants and internal stakeholders
Ability to work independently and manage time to meet daily goals and project deadlines

Nice To Haves

Experience with full-cycle recruiting or hiring processes
Expereince in sales or customer-facing roles that required strong interpersonal skills
Good job tenure, such as no more than three roles in the past five years
Experience using Microsoft Excel for tracking, reporting, or data organization
Familiarity with internal HR or applicant tracking systems
Interest in or exposure to talent acquisition and recruitment coordination
Recent college coursework or graduation that supports administrative, business, or HR functions

Responsibilities

Review applications to determine status, relevance, and appropriate next steps in the hiring process
Identify and remove duplicate applications to maintain a clean and accurate applicant database
Lead new hire orientation classes to support onboarding and ensure a positive experience for incoming employees
Verify which applicants have already been contacted by third-party partners and update records accordingly
Remove outdated or inactive applicants from the system to keep information current
Update records and maintain accuracy within the internal recruitment and HR platforms
Complete administrative tasks related to documentation, tracking, and organization of candidate information
Perform data entry with a high level of attention to detail and accuracy
Work independently to meet project timelines, daily goals, and productivity expectations
Collaborate professionally with internal teams and applicants, providing courteous and responsive customer service throughout the process