Recruiter / People Operations

Embedding VC•Palo Alto, CA

1d•$110,000 - $150,000•Onsite

About The Position

LiveX AI is hiring its first dedicated People professional to own full-cycle recruiting and key employee-experience processes as the company grows across engineering, solutions, go-to-market, and operations. The role is approximately 70% recruiting and 30% onboarding and offboarding, with no existing HR team or processes. The Recruiter / People Operations hire reports to the CEO, works with every hiring manager, and may have a path to Head of People as the team grows. The role leads recruiting for engineering, solution engineering, sales/go-to-market, and operations, from intake and sourcing through offers and closing. It also owns the employee experience from offer acceptance through the first 90 days, as well as offboarding, personnel files, and related paperwork and policy questions. The position is full-time and in-person in Palo Alto, California.

Requirements

3–6 years of full-cycle recruiting experience, including in-house recruiting at an early-stage startup (seed to Series B, under approximately 50 employees).
Experience hiring both software engineers and salespeople.
Hands-on experience owning onboarding and offboarding end to end, including I-9 and new-hire compliance for California employees.
Strong sourcing skills and comfort cold-reaching senior ML engineers or enterprise account executives.
Organized and systems-minded, with the ability to build processes and maintain clean ATS and personnel records without prompting.
Excellent written and verbal communication skills.
Discretion in handling compensation, equity, immigration, and personnel matters.
Early-stage operator mindset and comfort working without an existing HR function.
Able to work on-site in Palo Alto.

Nice To Haves

Recruiting experience for AI/ML, robotics, computer vision, or hardware roles.
Hands-on experience with a modern ATS, HRIS/payroll platform, and cap-table software.
Experience working with immigration counsel on employment visa cases.

Responsibilities

Run full-cycle recruiting for engineering, solution engineering, sales/go-to-market, and operations, including intake, job postings, sourcing, screening, scheduling, debriefs, offers, and closing.
Build recruiting pipelines proactively through sourcing tools, referrals, university and new-grad programs, AI and robotics communities, and events.
Run a fast, candidate-friendly process using structured interviews, scorecards, same-week feedback, and weekly pipeline reports for founders.
Set up and maintain the applicant tracking system and hiring metrics, including time-to-fill, pass-through rates, offer-acceptance rate, and cost per hire.
Manage agency and contract recruiters when used, including negotiating terms, enforcing quality, and controlling spend.
Work with founders on offers, including leveling, base pay, commission and equity framing, and closing candidates with competing offers.
Own the process from signed offer through day 90, including offer letters, background checks, I-9 and E-Verify, new-hire paperwork, equipment and account setup, first-week schedules, and 30/60/90-day check-ins.
Maintain the onboarding guide and ensure each new hire is correctly set up in payroll, benefits, and the cap table on day one.
Coordinate visa-related onboarding for H-1B, OPT/STEM OPT, and TN cases with outside immigration counsel, including document collection, timelines, and employee communication.
Run offboarding, including exit checklists, equipment and access recovery, final-pay timing under California rules, exit interviews, and documentation.
Maintain accurate, compliant personnel files and serve as a point of contact for paperwork, benefits enrollment, and policy questions.