Recruiter and Onboarding Specialist

New York Kids Club•New York, NY

12h•Hybrid

About The Position

The Recruiter & Onboarding Specialist will support full-cycle recruiting and own the coordination of onboarding and new hire training across NYPKC. This role is responsible for ensuring a smooth, efficient hiring process and delivering a consistent, high-quality onboarding experience that sets new hires up for success from day one. This is a highly execution-focused role that partners closely with hiring managers, Heads of School, and the Director of HR to support hiring needs and ensure new employees have a strong start. This role is based in New York City and requires regular in-person presence to support interviews, onboarding, and training across our schools. The role serves as the key connector between leadership, school teams, and new employees, ensuring NYPKC’s hiring and onboarding processes align with the organization’s standards for quality and consistency across all locations. It partners closely with the Director of HR and Heads of School to execute full-cycle recruiting and onboarding operations, supporting NYPKC’s growth strategy and maintaining an exceptional employee experience. The specialist acts as a front-line representative of NYPKC’s culture and values by delivering a smooth, engaging onboarding journey that strengthens team cohesion and promotes long-term staff retention.

Requirements

2–4 years of experience in recruiting, HR coordination, or talent operations
Strong organizational and administrative skills
Experience coordinating interviews, onboarding, or training logistics
Excellent communication and follow-up skills
Ability to manage multiple priorities and timelines simultaneously
Comfortable working in a fast-paced, in-person environment
Willingness to travel between NYC locations regularly (4 days/week in person required)

Nice To Haves

Experience in education, childcare, or service-based industries is a plus
Experience with ATS systems, Paylocity a plus
Experience recruiting for multi-site companies

Responsibilities

Manage job postings, candidate screening, and interview scheduling
Support sourcing efforts across key roles (teachers, school staff, enrichment roles)
Ensure a responsive, professional candidate experience throughout the hiring process
Coordinate communication between candidates and hiring managers
Maintain organized candidate pipelines and tracking systems
Ensure all candidates are properly documented and progressed through stages
Track recruiting activity and support reporting on hiring progress
Help keep hiring processes moving efficiently across multiple roles
Signup, Coordinate and Attend Open House Recruiting Events
Coordinate onboarding from offer acceptance through first day
Ensure all new hires receive clear communication and a structured onboarding plan
Prepare onboarding materials, schedules, and documentation
Support a welcoming and organized first-day experience
Coordinate logistics for new hire training, including: orientation sessions, required compliance trainings, role-specific onboarding sessions
Track completion of required trainings and follow up as needed
Ensure all onboarding steps are completed within expected timelines
Be present across NYPKC locations to support: in-person interviews, onboarding sessions and orientations, new hire training coordination
Build strong relationships with school teams to ensure a seamless hiring and onboarding experience
Work closely with Heads of School to support hiring and onboarding at the site level
Work closely with Director of HR to ensure compliance and consistency
Work closely with Internal teams to coordinate onboarding and training schedules
Help identify opportunities to improve recruiting and onboarding processes
Support implementation of more efficient workflows and tools
Ensure consistency and organization across all hiring and onboarding activities