Recruiter and HR Assistant

PAI • St Paul, MN

5d • Onsite

About The Position

PAI is looking for a Recruiter & HR Assistant who will serve as the friendly first point of contact for the HR department and be responsible for staffing the organization with qualified individuals. This role is crucial for maintaining a healthy pipeline of candidates, particularly for Direct Support Professional (DSP) roles, ensuring that staffing levels do not hinder the delivery of consistent, high-quality care. The ideal candidate enjoys working with people, staying busy, and wants to see their work make a meaningful difference.

Requirements

• High school diploma or equivalent required.
• Two or more years of experience in recruiting, human resources, or an office/administrative role with significant HR involvement.
• Comfort working in a busy environment where hiring moves quickly and managing several open roles simultaneously.
• Excellent attention to detail.
• Helpful, friendly approach with employees, applicants, clients, and vendors.
• Strong communication and organizational skills.
• Ability to manage competing priorities and deadlines.
• Comfort using technology including email, scheduling tools, and HR/applicant tracking systems.
• Proficiency in Microsoft Office, including Excel and PowerPoint.
• Must pass a DHS background study and OIG review.
• Valid driver's license, personal vehicle available for work purposes, and vehicle insurance.

Nice To Haves

• Associate's or Bachelor's degree preferred.
• Familiarity with UKG a plus.
• Experience with high-volume or hourly recruiting a plus.
• Understanding of DSP, Employment Specialist, or similar direct-care roles a plus.
• Experience with AI tools a plus.

Responsibilities

• Recruit for most positions across PAI, with a primary focus on DSP roles.
• Post and manage job openings on various platforms (Indeed, ZipRecruiter, LinkedIn, Glassdoor, paimn.org, etc.).
• Source candidates through job boards, community outreach, referrals, and other strategies.
• Build and maintain a pipeline of qualified candidates for quick filling of DSP and other roles.
• Review applications, conduct initial candidate screenings, and schedule interviews.
• Coordinate with hiring managers and communicate clearly and warmly with candidates throughout the hiring process.
• Track candidate progress from application to hire and support efforts to reduce time-to-hire.
• Maintain accurate applicant tracking in UKG or other systems and track recruiting metrics.
• Create job flyers and materials for job fairs and recruiting events.
• Manage onboarding logistics, including deadlines, hiring forms, background studies, fingerprinting, and compliance documents.
• Welcome new employees through New Employee Orientation (NEO) and ensure all paperwork is complete and filed.
• Track and manage employee changes (status changes, I-9 documentation, vehicle insurance, certifications).
• Support benefits administration, including new hire enrollment, tracking eligibility dates, reviewing invoices, and coordinating with Payroll.
• Coordinate the annual open enrollment process.
• Provide administrative support to the admin office, including occasional support for the President, and general office duties (supplies, correspondence, mail, greeting guests).
• Complete reference and background checks, motor vehicle record reports, and other required employee documentation.
• Assist in collecting applicant data for Affirmative Action / Equal Opportunity reporting.
• Serve as a resource on PAI's HRIS system and train new employees on Employee Self Service (ESS).

Benefits

• Compensation of $23–27/hour
• Regular Monday–Friday daytime schedule
• Three health and dental plan options with significant employer contribution
• Employer-paid life insurance
• PTO plus 11 paid holidays per year
• 403(b) retirement plan
• Casual dress code
• Bring-your-dog-to-work policy
• Flexible scheduling to accommodate school events, appointments, and family needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED