Recruiter and HR Assistant

PAI•White Bear Lake, MN

5d•$23 - $27•Onsite

About The Position

PAI is looking for a Recruiter & HR Assistant who will serve as the friendly first point of contact for the HR department and be responsible for staffing PAI with qualified individuals. The role is crucial for maintaining a strong pipeline of candidates, particularly for Direct Support Professional (DSP) roles, to ensure consistent, high-quality care delivery. This position is ideal for someone who enjoys interacting with people, staying busy, and making a tangible impact.

Requirements

High school diploma or equivalent required.
Two or more years of experience in recruiting, human resources, or an office/administrative role with significant HR involvement.
Comfort working in a busy environment where hiring moves quickly.
Excellent attention to detail.
A helpful, friendly approach with everyone.
Strong communication and organizational skills.
Ability to manage competing priorities and deadlines.
Comfort using technology including email, scheduling tools, and HR/applicant tracking systems.
Must pass a DHS background study and OIG review.
Valid driver's license, personal vehicle available for work purposes, and vehicle insurance.
Proficiency in Microsoft Office, including Excel and PowerPoint.

Nice To Haves

Associate's or Bachelor's degree preferred.
Familiarity with UKG a plus.
Experience with high-volume or hourly recruiting a plus.
Understanding of DSP, Employment Specialist, or similar direct-care roles a plus.
Experience with AI tools a plus.

Responsibilities

Own recruiting for most positions across PAI, with DSP roles as the ongoing priority.
Post and manage job openings across multiple platforms (Indeed, ZipRecruiter, LinkedIn, Glassdoor, paimn.org, and others as needed).
Source candidates through job boards, community outreach, referrals, and other strategies.
Build and maintain a pipeline of qualified candidates for DSP and other roles.
Review applications, conduct initial candidate screenings, and schedule interviews.
Coordinate with hiring managers.
Communicate clearly and warmly with candidates throughout the hiring process.
Track candidate progress from application through hire and support efforts to reduce time-to-hire.
Maintain accurate applicant tracking in UKG or other systems.
Track recruiting metrics such as applications, interviews, hires, and time-to-fill.
Help create job flyers and materials for job fairs and other recruiting events.
Manage the logistics of onboarding, including deadlines, hiring forms, background studies, fingerprinting, and other compliance documents.
Welcome new employees through New Employee Orientation (NEO) and ensure all orientation paperwork is complete and properly filed.
Track and manage employee changes (status changes, I-9 documentation, vehicle insurance, required certifications, etc.).
Support benefits administration, including enrollment for new hires, tracking benefit-eligibility dates, reviewing invoices, and coordinating with Payroll.
Provide administrative support to the admin office, including occasional support for the President, along with general office duties (supplies ordering, correspondence, mail, and greeting guests).
Complete reference and background checks, motor vehicle record reports, and other required employee documentation.
Assist in collecting applicant data for Affirmative Action / Equal Opportunity reporting.
Serve as a day-to-day resource on PAI's HRIS system, including training new employees on Employee Self Service (ESS).