Recreation Programmer

City of Mesa•Mesa, AZ

20h

About The Position

This recruitment will be used to one vacancy in the Special Events assignment. This recruitment will also be used to create an eligible list to fill possible future vacancies in other assignment areas. A Recreation Programmer is responsible for providing professional recreational programming or facility coordination services for recreation programs. Responsibilities include: planning, organizing, scheduling, coordinating, and implementing recreational activities, events, and classes; selecting, training, supervising, and evaluating full-time staff, part-time/seasonal staff, temporary staff, officials, coaches, and volunteers to support the recreation program area; securing, scheduling, and preparing recreation facilities; preparing promotional program information for distribution; assisting with and monitoring a budget for assigned program area; preparing program evaluations and other related reports; and participating in local, state, and national organizations related to assigned program areas. Incumbents in this class may be rotated or transferred to other facilities and/or assignments based on department or seasonal needs. This class performs related duties as required. Recreation Programmer is a journey-level position for the professional recreation programming class series. An employee in this class is required to exercise initiative and independent judgment. Recreation Programmers may be required to work evenings, weekends, and holidays to accommodate recreation program activities. Depending on area of assignment, supervision is received from a Recreation Supervisor or Recreation Coordinator, who reviews work through observation, conferences, reports, and results achieved. The Recreation Programmer class is distinguished from the Recreation Coordinator by administrative duties. This class is FLSA exempt administrative. Adaptive Recreation and Inclusion Support Programs Assignment: This assignment is responsible for coordinating and supervising adaptive and inclusion programs, and multiple sports programs for individuals with physical and/or cognitive disabilities. Responsibilities include: assessment of individuals; coordinating program locations; developing programs; approving equipment purchases; and communicating with school officials, community disability groups, and family members/caretakers. Adult Sports Program Assignment: This assignment is responsible for planning, organizing, coordinating, and supervising the implementation of adult and teen sports leagues; scheduling umpires and officials based on league requirements; documenting and evaluating the work of umpires/officials; and maintaining team standings. Additional responsibilities also include: recruiting, training, and evaluating staff and volunteers; developing, marketing, and establishing programs; coordinating sports field preparation with maintenance staff; coordinating program and staffing schedules and facility reservations for programs; approving league rules and enforcing compliance; and communications with participants, staff, and officials. Aquatics Assignment: This assignment is responsible for coordinating, scheduling, and supervising year-round aquatic programs and events (example: learn-to-swim classes and Dive-In Movies). Additional responsibilities also include: developing and distributing marketing materials for the aquatics areas; developing and administrating staff training; scheduling facility rentals; working in partnership with Mesa Public Schools and other valley communities; and organizing summer seasonal hiring process. Facility Reservations and Registration Assignment: This assignment is responsible for coordinating and supervising Reservations and Registration operations and/or Community Youth Group field rental/reservations. Responsibilities include: coordinating and invoicing for facility reservations and activity registration; communicating and coordinating with local and out-of-state clientele, Mesa Public Schools, and/or Community Youth Groups for field/ramada rentals; managing remote field lighting systems; and communicating with maintenance staff to coordinate field preparation. Additional responsibilities may include assisting with on-line athletic program registration and event coordination. This assignment requires extensive use of Active Net activity registration and/or facility reservation system. Recreation Center Assignment: This assignment is responsible for coordinating and supervising programs at the Red Mountain Multigenerational Center, Jefferson Recreation Center, Webster Recreation Center, or the Eagles Community Center. Responsibilities include: developing facility programs; supervising, training, and hiring of staff; developing and maintaining strong relationships with partner groups; communicating with participants; utilizing social media software to create and monitor marketing efforts; and monitoring facility maintenance and coordinating facility repairs. Special Events Assignment: This assignment is responsible for planning, organizing, coordinating, and supervising the implementation of events that occur within the City; events may include City Sponsored and/or Private Events using the park system. Additional responsibilities include: supervising, training, and hiring of staff; communicating and coordinating with event organizers; coordinating and invoicing for event space reservations; communicating with maintenance staff and other City departments to coordinate event site preparations; recruiting event sponsors, partners, and vendors; and creating, distributing, and evaluating event surveys. This assignment requires use of ActiveNet for facility reservations/permitting and Accela for processing event licenses. Performs cash handling procedures, commodities, and maintaining records; and may require use of point-of-sale terminals or cash registers. Additional responsibilities include administering the City’s Special Event License process, reviewing applications for completeness, coordinating interdepartmental review, communicating permit requirements and conditions to applicants and serving as a liaison between event organizers and other City departments to help ensure events meet applicable City requirements and are appropriately coordinated prior to approval. Tennis Center Assignment: This assignment is responsible for coordinating, scheduling, and supervising year-round tennis lessons, leagues, tournaments, and special events. Additional responsibilities include: recruiting, securing, and supervising staff and instructors; planning and implementing in-house tennis leagues; developing and administrating staff training; overseeing facility rentals and retail sales; monitoring and reporting daily cash receipts and cash handling procedures; monitoring facility maintenance and coordinating facility repairs; developing and maintaining partnerships with stakeholders and managing a positive customer service program at the Tennis Center. Youth Recreation Programs (Sports and Summer) Assignment: This assignment is responsible for coordinating and supervising the implementation of sports leagues, clinics, officials, and recreation programs. Additional responsibilities also include: developing, marketing, and establishing partnerships for the programs; recruiting, training, and continued communications with volunteers and staff; coordinating program and staffing schedules and facility reservations; developing manuals and rules of the programs; developing weekly themes and special events; and completing all monthly reports in a timely manner. Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Requirements

Graduation from an accredited college or university with a Bachelor's Degree in Recreation, Leisure Services, Facility Management, Public Administration, or a related field.
Two years full-time experience (or four years part-time experience) planning, organizing, and developing specialized recreation and/or youth programs or activities OR one year of full-time experience (or two years of part-time experience) as a City of Mesa Recreation Specialist.
Must possess a valid Class D Arizona Driver's License by hire or promotion date.
Must obtain Red Cross (or equivalent) Lifeguard Training and Cardiopulmonary Resuscitation (CPR) for the Professional Rescuer certifications within 30 days of hire or promotion date and a Water Safety Instructor certificate within 90 days of hire or promotion date (Aquatics Assignment).
Must have CPR/AED and First Aid certificate within 30 days of hire or promotion date (Adaptive, Aquatics, Recreation Center, and Tennis Center Assignments).
Must have valid Department of Economic Security fingerprint clearance card level 1 within 30 days of hire or promotion date; Department of Economic Security Article 9 certification; and Protective Behaviors Certification all within 30 days of hire or promotion date (Adaptive Assignment).
Substance Abuse Testing: Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures (by assignment).

Nice To Haves

Municipal recreation experience is preferred.
Membership in the National Recreation & Parks Association (NRPA) or the Arizona Parks & Recreation Association (AZPRA), Certification as a Parks & Recreation Professional (CPRP), and/or any other valid accredited certification program related to the position.
Possession of a nationally recognized certificate in Therapeutic Recreation and/or experience working with people with disabilities (Adaptive Assignment).
Experience using social media software to create and monitor marketing efforts for the department (Aquatics Assignment).
Previous attendance at a NET Generation Workshop through the United States Tennis Association (USTA) and/or attendance at USTA Recreation Coaches’ Workshop (Tennis Assignment).

Responsibilities

Planning, organizing, scheduling, coordinating, and implementing recreational activities, events, and classes
Selecting, training, supervising, and evaluating full-time staff, part-time/seasonal staff, temporary staff, officials, coaches, and volunteers to support the recreation program area
Securing, scheduling, and preparing recreation facilities
Preparing promotional program information for distribution
Assisting with and monitoring a budget for assigned program area
Preparing program evaluations and other related reports
Participating in local, state, and national organizations related to assigned program areas
Coordinating and supervising adaptive and inclusion programs, and multiple sports programs for individuals with physical and/or cognitive disabilities
Assessing individuals for adaptive programs
Coordinating program locations for adaptive programs
Developing programs for adaptive programs
Approving equipment purchases for adaptive programs
Communicating with school officials, community disability groups, and family members/caretakers for adaptive programs
Planning, organizing, coordinating, and supervising the implementation of adult and teen sports leagues
Scheduling umpires and officials based on league requirements
Documenting and evaluating the work of umpires/officials
Maintaining team standings for adult sports
Recruiting, training, and evaluating staff and volunteers for adult sports
Developing, marketing, and establishing programs for adult sports
Coordinating sports field preparation with maintenance staff
Coordinating program and staffing schedules and facility reservations for adult sports programs
Approving league rules and enforcing compliance for adult sports
Communicating with participants, staff, and officials for adult sports
Coordinating, scheduling, and supervising year-round aquatic programs and events
Developing and distributing marketing materials for the aquatics areas
Developing and administrating staff training for aquatics
Scheduling facility rentals for aquatics
Working in partnership with Mesa Public Schools and other valley communities for aquatics
Organizing summer seasonal hiring process for aquatics
Coordinating and supervising Reservations and Registration operations and/or Community Youth Group field rental/reservations
Coordinating and invoicing for facility reservations and activity registration
Communicating and coordinating with local and out-of-state clientele, Mesa Public Schools, and/or Community Youth Groups for field/ramada rentals
Managing remote field lighting systems
Communicating with maintenance staff to coordinate field preparation for reservations and registration
Assisting with on-line athletic program registration and event coordination
Coordinating and supervising programs at recreation centers
Developing facility programs for recreation centers
Supervising, training, and hiring of staff for recreation centers
Developing and maintaining strong relationships with partner groups for recreation centers
Communicating with participants at recreation centers
Utilizing social media software to create and monitor marketing efforts for recreation centers
Monitoring facility maintenance and coordinating facility repairs for recreation centers
Planning, organizing, coordinating, and supervising the implementation of events
Supervising, training, and hiring of staff for special events
Communicating and coordinating with event organizers
Coordinating and invoicing for event space reservations
Communicating with maintenance staff and other City departments to coordinate event site preparations
Recruiting event sponsors, partners, and vendors
Creating, distributing, and evaluating event surveys
Administering the City’s Special Event License process
Reviewing applications for completeness for special event licenses
Coordinating interdepartmental review for special event licenses
Communicating permit requirements and conditions to applicants
Serving as a liaison between event organizers and other City departments
Coordinating, scheduling, and supervising year-round tennis lessons, leagues, tournaments, and special events
Recruiting, securing, and supervising staff and instructors for tennis
Planning and implementing in-house tennis leagues
Developing and administrating staff training for tennis
Overseeing facility rentals and retail sales at the Tennis Center
Monitoring and reporting daily cash receipts and cash handling procedures at the Tennis Center
Monitoring facility maintenance and coordinating facility repairs at the Tennis Center
Developing and maintaining partnerships with stakeholders at the Tennis Center
Managing a positive customer service program at the Tennis Center
Coordinating and supervising the implementation of sports leagues, clinics, officials, and recreation programs for youth
Developing, marketing, and establishing partnerships for youth programs
Recruiting, training, and continued communications with volunteers and staff for youth programs
Coordinating program and staffing schedules and facility reservations for youth programs
Developing manuals and rules of the youth programs
Developing weekly themes and special events for youth programs
Completing all monthly reports in a timely manner for youth programs