Recreation Coordinator- Athletics

City of Carrollton•Carrollton, TX

19h•Onsite

About The Position

Responsible for the development, implementation, and evaluation of programs as relevant to assigned lines of business, facility operations, and events in alignment with department business plan. Ensure availability of equipment, facilities, supplies, and staff or volunteers to monitor the activities. Assist in the development and progress of assigned lines of business and department business plan. Work requires limited supervision and the use of independent judgment, discretion, and scheduling. This role oversees the development, promotion, and implementation of diversified programs for all ages, responds to patron inquiries, prepares various reports and documents including contracts and budget estimates, and assists with budget management. The coordinator provides front counter customer service, handles cash, registers customers, and schedules facility use. They work independently to manage schedules and oversee programs at designated locations, collaborate with teams, vendors, contractors, and city staff, and perform routine facility maintenance and logistics. Specifically for Athletic Leagues, the coordinator plans, coordinates, and evaluates youth and adult athletic leagues, tournaments, and wellness programs, overseeing scheduling, team management, reporting, and league software operations, and providing facility oversight and front desk support. This position requires evening and weekend availability for games and tournaments.

Requirements

Knowledge of recreational or leisure trip programming and operations in assigned area of responsibility
Knowledge of modern office equipment
Knowledge of marketing theories, principles, and practices
Knowledge of applicable age-appropriate activities and materials
Knowledge of community demographics
Knowledge of applicable Federal, State, and Local laws, codes, regulations, policies, rules, and regulations as well as travel laws for other countries
Skilled in prioritizing and assigning work to support staff and volunteers
Skilled in performing bookkeeping activities
Skilled in developing and monitoring budgets
Skilled in exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations
Skilled in scheduling activities and events
Skilled in overseeing recreation trip sites and equipment
Skilled in planning, developing, supervising, and managing activities and/or events
Skilled in evaluating trip effectiveness
Skilled in preparing and maintaining records and reports
Skilled in interpreting and explaining policies and procedures
Skilled in handling cash
Skilled in mediating conflict
Skilled in coordinating and monitoring the work of volunteers
Skilled in providing customer service
Skilled in operating a computer and related software applications
Skilled in communicating effectively with a variety of individuals
High School Diploma or G.E.D.
Two years of either recreation programming/league or facility management experience

Nice To Haves

Previous experience in recreation center operations
Certified Parks and Recreation Professional (CPRP)
Bachelor’s degree in Parks, Recreation, and Leisure Services Administration or related field

Responsibilities

Oversees the development, promotion, and implementation of diversified programs as relevant to assigned lines of business and services for all ages in accordance with community needs
Receives and responds to questions and concerns from patrons; identifies issues and resolves problems or refers to supervisor as appropriate
Prepares reports, contracts, correspondents, and budget estimates for assigned lines of business
Assists supervisor with budget development and management of budgets for assigned lines of business
Prepares written documents, contracts, statistical reports, work orders, time sheets, schedules, brochures, calendars, program rosters, etc.
Provides front counter assistance and customer service to the general public, which includes but is not limited to handling cash, answering telephones, reconciling the cash register and receipts, registering customers for offered services, and/or performing other customer service related activities
Schedules use of recreation facilities and buildings through recreation software
Works independently and responsible for planning and managing work schedules, calendars, and deadlines as related to performing work within assigned duties and as assigned by supervisor
Works independently and responsible for overseeing programs and services at designated locations as it relates to assigned lines of business
Works effectively as part of a team, fostering open communication, mutual respect, and a cooperative environment to achieve shared goals and success (team leads will vary)
Works collaboratively with vendors, contractors, volunteers, and other city staff as needed
Performs routine facility maintenance and logistics, including but not limited to, the setup, tear down of tables, chairs, equipment, and supplies as needed for assigned lines of business and/or the overall success of the department
Reports all maintenance needs for facilities, supplies, or inventory through appropriate work order methods
Works special events and weekends as needed
Performs other duties as assigned
Plans, coordinates, and evaluates youth and adult athletic leagues, tournaments, and wellness programs
Oversees scheduling, team management, reporting, and league software operations
Provides facility oversight and front desk support as needed
Serves as a lead to Recreation Attendants, Recreation Instructors, and Interns
Assist with development of department budgets and manage budget as it relates to assigned lines of business