RECORDS TECHNICIAN - 64006921

State of Florida • Saint Petersburg, FL

5d • Onsite

About The Position

This is a technical position that involves medical records management, exercising independent judgment and initiative in the application of departmental operations. Incumbent is required to prioritize work on a daily basis and must meet time sensitive deadlines.

Requirements

• Ability to plan, organize and coordinate work assignments
• Ability to establish and working relationship with others
• Skill in use of personal computer
• Ability to communicate effectively, verbally and in writing
• Ability to prepare accurate reports and correspondence
• Ability to prioritize work
• Ability to use scanning equipment proficiently.
• Ability to self-monitor work for accuracy and maximum productivity.
• Knowledge of federal and state laws governing release of Protected Health Information

Nice To Haves

• At least 6 months experience processing requests for copies of patient medical records
• At least 6 months experience working with electronic medical records
• Experience working with medical insurance
• At least 6 months experience working in a medical or dental office setting
• Bilingual in English and Spanish

Responsibilities

• Interpreting and applying federal and state laws pertaining to Release of Protected Health Information.
• Responding to Release of Information requests, including legal, subpoenas, disability determination and all client requests both incoming and outgoing within an established 7-10-day response time.
• Answering telephone inquiries related to Release of Information and Medical Records in general and provides responses to internal and external clients, while providing excellent customer service.
• Works with local legal counsel to ensure an accurate and timely response to legal requests for medical records.
• Utilizes databases to track release of information transactions.
• When necessary, serves as a witness in court proceedings as a Designated Medical Records Custodian.
• Provides Release of Information Training to new staff.
• Sorts and distributes all Medical Records mail.
• Receives, opens, sorts, date stamps and checks documents for accuracy prior to scanning and identifies poor originals/errors and acts within scope of responsibility or brings to the attention of the supervisor if needed.
• Scans and imports documents to the electronic health record according to established naming conventions.
• Monitors own work to ensure that documents have been accurately scanned and imported.
• Documents in HMS Progress Notes as needed to identify record errors/deletions to imported documents.
• Uses HMS Progress Notes to send documents for review to the appropriate provider.
• Monitors fax machines to ensure that all faxes are received/sent promptly.
• Serves as a back-up to the admitting/registration team.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed